Live Events Coordinator — AI-Powered Production

Semafor; Washington; On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Flexible PTO

Equal opportunity employer

Job summary

Semafor is seeking an Events Coordinator based in Washington, DC to operate as the engine behind flagship live conversations. You will manage end-to-end logistics, draft briefing packs, and coordinate with VIP speakers, moderators, and clients to deliver world-class experiences.

You will integrate AI tools to speed up bios, research, and post-event analysis, while maintaining airtight execution in a fast-paced, high-velocity environment.

Qualifications

• 1–2 years of experience in event coordination, media, or executive assistance in a high-velocity environment (Bachelor’s degree or equivalent experience).
• Impeccable judgment and calm, customer-service mindset under fast-moving live events.
• Strong project management skills with meticulous attention to detail and prioritization.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office, Excel, Word, and Google Workspace.

Responsibilities

• Produce flagship event materials: draft, format, and distribute high-signal briefing packets for VIP speakers and clients, plus run-of-show schedules.
• Support end-to-end event logistics: lead venue research, vendor sourcing, contracting, shipments, staffing, and on-site setup.
• Pioneer AI adoption: integrate generative AI and workflow automation into daily operations—bios, research summaries, calendar triggers, post-event feedback.
• Architect creative solutions: provide agile, on-the-fly workarounds for live production curveballs and scheduling changes.
• Engine-room operations: build and maintain SOPs, shared drives, master timelines, inventory trackers, and meeting action items.
• Executive & team support: assist SVP and event leaders with schedule coordination, inbox flow, client prep, and follow-ups.
• Asset & data management: organize post-event collateral, photo libraries, attendee rosters, and KPIs for future strategies.
• Live production presence: on-site team member with flexibility for early mornings, evenings, and travel; prepare run-of-show docs and bios.

Skills

Event coordination

Project management

Microsoft Excel

Google Workspace

Communication skills

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office

Google Workspace

Job description

Semafor is seeking an Events Coordinator based in Washington, DC to operate as the engine behind flagship live conversations. You will manage end-to-end logistics, draft briefing packs, and coordinate with VIP speakers, moderators, and clients to deliver world-class experiences.

You will integrate AI tools to speed up bios, research, and post-event analysis, while maintaining airtight execution in a fast-paced, high-velocity environment.