Event Coordinator, Live Journalism

Semafor, Inc; Washington (District of Columbia); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Flexible PTO

Travel opportunities

Job summary

Semafor is seeking an Events Coordinator to operate at the intersection of media, live production, and executive operations in Washington, DC. You will turn complex logistics into world-class event experiences, supporting VIP speakers, vendors, and on-site teams in a fast-paced, breaking-news environment.

You'll research venues, manage schedules, integrate AI tools, and maintain SOPs and asset libraries while traveling domestically and occasionally internationally.

Qualifications

• Bachelor’s degree or equivalent experience is required.
• Strong communication and customer-service mindset.
• Excellent project management with attention to detail.
• Ability to manage multiple tasks, deadlines and priorities.
• Proficiency in Microsoft Office and Google Workspace.

Responsibilities

• Draft, format, and distribute high-signal briefing packets and run-of-show schedules.
• Lead venue research, vendor sourcing and contracting, and on-site setup and staffing.
• Integrate generative AI and workflow automation into daily operations.
• Design agile, practical solutions for live production challenges.
• Maintain SOPs, shared drives, timelines, inventories, and meeting action items.
• Provide high-touch support to the SVP and event leaders, including scheduling and client prep.

Skills

Communication skills

Project management

Attention to detail

Ability to manage multiple tasks

Calm under pressure

Education

Bachelor’s degree or equivalent experience

Tools

Microsoft Office (Excel/Word)

Google Workspace

Job description

Semafor is a global news platform for an increasingly complex world in which consumers are overwhelmed by too many news sources and unsure what to trust. We are building Semafor to enable world-class journalists to deliver reporting and insights with rigor in journalistic forms that ensure a new level of transparency. Our editors and reporters distill the most important stories from all over in formats that uncover the forces shaping the stories, explain the interests behind polarizing narratives, and replenish the stock of shared facts. As a global platform, Semafor recognizes that smart people can disagree and that informed readers need to understand alternative points of view from competing centers of power and culture in a multi-polar world. Want to join us? Read on.

Semafor Live Journalism brings together world leaders, innovators, and newsmakers for high-stakes, agenda-setting conversations. As our Events Coordinator, you will serve as the operational engine room behind these flagship convenings—working directly alongside our SVP & Head of US Events and an elite live journalism team.

This is more than an administrative and operations role; it is a fast-paced command center position at the intersection of media, live production, and executive operations. You will turn complex logistical moving parts into seamless, world-class event experiences. If you thrive under the pressure of a breaking-news environment, take pride in hyper-organized workflows, and love experimenting with modern tech to solve problems faster, join us.

Your Responsibilities

• Produce Flagship Event Materials: Draft, format, and distribute high-signal briefing packets for VIP speakers, moderators, and clients, alongside master run-of-show schedules.
• Support the Execution of End-to-End Event Logistics: Lead venue research, assist with vendor sourcing and contracting, coordinate event shipments and collateral, and manage on-site setup and staffing on production days.
• Pioneer AI Adoption: Integrate generative AI and workflow automation tools into daily operations—accelerating the drafting of speaker bios, summarizing pre-meeting research, automating calendar triggers, and synthesizing post-event feedback.
• Architect Creative Solutions: Serve as an agile, on-the-fly problem solver who designs resourceful, out-of-the-box workarounds whenever live production curveballs, venue constraints, or last-minute scheduling changes arise.
• Engine-Room Operations: Build, maintain, and elevate team-wide systems—including SOPs, shared Google Workspace drives, master event timelines, inventory trackers, and crisp meeting action items.
• Executive & Team Support: Provide high-touch support to the SVP and event leaders, assisting with schedule coordination, executive inbox flow, client call preparation, and follow-ups.
• Asset & Data Management: Organize post-event collateral, high-resolution photo libraries, attendee rosters, and key performance metrics to inform future event strategies.
• Live Production Presence: Serve as a core on-site team member on event days (requires flexibility for early mornings, occasional evenings, and periodic domestic travel).Lead the preparation and maintenance of event materials, including client, speaker, and moderator briefing documents, day-of run show documents, and biographies
• Some early morning, evening, and occasional travel may be required

What makes you qualified

• 1–2 years of experience in event coordination, media, or executive assistance in a high-velocity environment (Bachelor’s degree or equivalent experience)
• Impeccable judgment, comfort with ambiguity, and a calm, customer-service-driven composure when live events move fast
• Exceptional project management skills with the strongest attention to detail and an ability to manage multiple tasks, deadlines, and competing priorities
• Strongest communication skills, both written and verbal
• Proficiency in Microsoft Office suite, especially Excel and Word, and Google Workspace

Additional Job Details

This position is based in Washington, DC; Monday through Thursday onsite in Semafor’s Penn Quarter office.

Candidates must be willing to work flexible hours and travel domestically and internationally on an as-needed basis.

Salary Range:

$55,000 - $65,000/year. Pay is based on several factors including but not limited to education, work experience, certifications, etc.

Semafor offers a Flexible Paid Time Off (PTO) policy to our full-time, salaried employees who may take paid time off as-needed without a prescribed limit or defined balance.

Semafor, Inc. is an equal opportunity employer and enthusiastically encourages people from all backgrounds and experiences to apply. Semafor, Inc. will consider all applicants without regard to race, religion, color, national origin, ancestry, physical and/or mental disability, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, transgender status, age, sexual orientation, military or veteran status, or any other protected characteristic under applicable law.