Audience Events & Operations Coordinator (Remote)

Semafor; United States; On-site; USD 68,250 - 81,900; Full time

Benefits offered by this job

Flexible PTO

Remote-friendly

Job summary

Semafor is seeking an Audience Coordinator to support events and audience operations within the Audience Development team. This hands-on role focuses on precise coordination of invitations, registrations, and attendee management across executive events and live journalism programs.

You will work closely with design, editorial, and events teams to ensure accurate programming, speaker details, and event materials, while also handling outreach and analytics.

Qualifications

• Exceptionally detail-oriented and highly organized.
• Strong written and verbal communication skills.
• Comfortable working across spreadsheets, databases, CMS platforms, and event systems.
• Able to manage multiple projects and deadlines in a fast-moving environment.
• Collaborative, proactive, and cross-functional teamwork.
• Interested in media, journalism, events, and audience strategy.
• Comfortable handling repetitive operational tasks with accuracy.

Responsibilities

• Support audience operations across Semafor’s events portfolio, including executive roundtables, live journalism events, and flagship convenings.
• Prepare, proof, and manage invitations, registration pages, reminder emails, and event communications.
• Coordinate RSVP tracking, attendee management, and audience reporting across spreadsheets, CRM systems, and event platforms.
• Update event websites and registration systems with accurate programming, speaker, and attendee information.
• Work closely with design and production teams to coordinate invitations, digital assets, and event materials.
• Research and verify executive contact information using internal systems and external sources.
• Send tailored outreach and follow-up communications on behalf of booking and audience teams.
• Support show and programming operations, including guest coordination and audience logistics where needed.
• Maintain clean, accurate records and operational workflows across multiple concurrent projects.
• Provide administrative and operational support to ensure smooth execution across the Audience Development team.
• Assist with light audience research and curation over time, with mentorship and training from senior team members.

Skills

Attention to detail

Strong communication

Spreadsheets proficiency

CRM experience

Event operations

Cross-functional collaboration

Interest in media

Job description

Semafor is seeking an Audience Coordinator to support events and audience operations within the Audience Development team. This hands-on role focuses on precise coordination of invitations, registrations, and attendee management across executive events and live journalism programs.

You will work closely with design, editorial, and events teams to ensure accurate programming, speaker details, and event materials, while also handling outreach and analytics.