Live Events Maestro - On-Site Coordinator

ASM Global LLC.; Legends (SC); Hybrid; USD 25,000 - 39,000; Full time

Job summary

Legends Global is seeking an Event Coordinator to lead planning and execution of meetings, conventions, trade shows, and live experiences at Mesa Convention Center in Mesa, AZ. You will partner with clients, vendors, and internal teams to coordinate logistics, timelines, and requirements for seamless events.

The ideal candidate is highly organized, customer-focused, and thrives in a fast-paced environment with attention to detail.

Qualifications

• Education and/or Experience
• Bachelor's Degree from four-year University
• 1 to 2 years related experience and/or training or equivalent combination of education and experience
• Skills and Abilities
• Working knowledge of facility management, services, and equipment for a similar facility
• Demonstrated AutoCAD proficiency will be strongly preferred.
• Proficiency in Microsoft Office software and general office equipment
• Demonstrated organizational, planning, and problem‑solving skills.
• Excellent communication, presentation, and interpersonal skills.
• Ability to prioritize multiple projects and meet deadlines.
• Work effectively under pressure and/or stringent schedules.
• Ability to work with minimal supervision and to interact with all levels of staff and clients.

Responsibilities

• Meets with clients and/or their liaison(s) to plan and organize event logistics.
• Coordinates activities with the various service contractors for events.
• Guides clients in the preparation of events by interpreting and explaining contract provisions, policies, and procedures.
• Keeps clients informed as to status of deadline schedules, including floor plan submissions, meeting room set‑up specifications, insurance requirements and other relevant details.
• Performs check requests and event related purchases.
• Provides clear, concise, and timely communications of detailed requirements to Operations personnel.
• Assists in scheduling operational set‑ups to provide equipment or service’s needs.
• Monitors and supervises facility set‑up when necessary.
• Serves as primary liaison between clients and facility departments.
• Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events.
• Follows‑up on all client requests, concerns, and problems.
• Attends appropriate planning, organization and other event and facility meetings in support of facility operations.

Skills

AutoCAD

MS Office

Organization

Communication

Interpersonal Skills

Time Management

Education

Bachelor's Degree

1-2 years related experience

Job description

Legends Global is seeking an Event Coordinator to lead planning and execution of meetings, conventions, trade shows, and live experiences at Mesa Convention Center in Mesa, AZ. You will partner with clients, vendors, and internal teams to coordinate logistics, timelines, and requirements for seamless events.

The ideal candidate is highly organized, customer-focused, and thrives in a fast-paced environment with attention to detail.