Event Coordinator | Mesa Convention Center

ASM Global LLC.; Legends (SC); Hybrid; USD 25,000 - 39,000; Full time

Job summary

Legends Global is seeking an Event Coordinator to lead planning and execution of meetings, conventions, trade shows, and live experiences at Mesa Convention Center in Mesa, AZ. You will partner with clients, vendors, and internal teams to coordinate logistics, timelines, and requirements for seamless events.

The ideal candidate is highly organized, customer-focused, and thrives in a fast-paced environment with attention to detail.

Qualifications

• Education and/or Experience
• Bachelor's Degree from four-year University
• 1 to 2 years related experience and/or training or equivalent combination of education and experience
• Skills and Abilities
• Working knowledge of facility management, services, and equipment for a similar facility
• Demonstrated AutoCAD proficiency will be strongly preferred.
• Proficiency in Microsoft Office software and general office equipment
• Demonstrated organizational, planning, and problem‑solving skills.
• Excellent communication, presentation, and interpersonal skills.
• Ability to prioritize multiple projects and meet deadlines.
• Work effectively under pressure and/or stringent schedules.
• Ability to work with minimal supervision and to interact with all levels of staff and clients.

Responsibilities

• Meets with clients and/or their liaison(s) to plan and organize event logistics.
• Coordinates activities with the various service contractors for events.
• Guides clients in the preparation of events by interpreting and explaining contract provisions, policies, and procedures.
• Keeps clients informed as to status of deadline schedules, including floor plan submissions, meeting room set‑up specifications, insurance requirements and other relevant details.
• Performs check requests and event related purchases.
• Provides clear, concise, and timely communications of detailed requirements to Operations personnel.
• Assists in scheduling operational set‑ups to provide equipment or service’s needs.
• Monitors and supervises facility set‑up when necessary.
• Serves as primary liaison between clients and facility departments.
• Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events.
• Follows‑up on all client requests, concerns, and problems.
• Attends appropriate planning, organization and other event and facility meetings in support of facility operations.

Skills

AutoCAD

MS Office

Organization

Communication

Interpersonal Skills

Time Management

Education

Bachelor's Degree

1-2 years related experience

Job description

POSITION: Event Coordinator

LOCATION: Mesa Convention Center | Mesa, AZ

ABOUT LEGENDS GLOBAL

Legends Global is the premier partner to the world’s greatest live events, venues, and brands. We deliver a fully integrated suite of premium services through a white-label model that keeps our partners front and center — from feasibility and project development to sales, partnerships, hospitality, merchandise, venue management, and world-class content and booking. With a global network of more than 450 venues, hosting 20,000 events and welcoming 165 million guests annually, Legends Global brings unmatched scale, expertise, and connectivity to help our partners grow. The Legends Global Way guides how we operate: Align, Scale, Connect, Team, Win — shared success, repeatable systems, connected solutions, unstoppable teams, and wins that are earned every day.

About the Role

The Event Coordinator serves as the primary point of contact for clients throughout the event planning and execution process, helping bring meetings, conventions, trade shows, community events, and live experiences to life at Mesa Convention Center. This role partners closely with clients, vendors, and internal teams to coordinate event logistics, manage timelines, communicate operational requirements, and ensure every event is delivered seamlessly. The ideal candidate is highly organized, customer-focused, and thrives in a fast-paced environment where attention to detail and exceptional service drive successful outcomes.

ABOUT MESA CONVENTION CENTER

Located in downtown Mesa, Arizona, Mesa Convention Center is the largest event venue in the East Valley. The venue features nearly 40,000 square feet of flexible meeting and exhibit space, 26 breakout rooms, 40,000 square feet of outdoor function space, and an outdoor amphitheater with capacity for up to 5,000 guests. From conferences and trade shows to community gatherings, festivals, and live entertainment, Mesa Convention Center provides a versatile setting for memorable events and experiences.

WHAT YOU’LL DO (KEY RESPONSIBILITIES & OUTCOMES)

• Meets with clients and/or their liaison(s) to plan and organize event logistics.
• Coordinates activities with the various service contractors for events.
• Guides clients in the preparation of events by interpreting and explaining contract provisions, policies, and procedures.
• Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set‑up specifications, insurance requirements and other relevant details.
• Makes check requests and event related purchases.
• Provides clear, concise, and timely communications of detailed requirements to the appropriate Operations personnel.
• Assists in scheduling operational set‑ups to provide equipment or service’s needs.
• Monitors and supervises facility set‑up when necessary.
• Serves as primary liaison between clients and facility departments.
• Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events.
• Follows‑up on all client requests, concerns, and problems.
• Attends appropriate planning, organization and other event and facility meetings in support of facility operations.

WHAT YOU BRING (QUALIFICATIONS & EXPERIENCE)

• Education and/or Experience
• Bachelor's Degree from four-year University
• 1 to 2 years related experience and/or training or equivalent combination of education and experience
• Skills and Abilities
• Working knowledge of the principles of facility management, services, and equipment for a similar facility
• Demonstrated AutoCAD proficiency will be strongly preferred.
• Proficiency in Microsoft Office software and general office equipment
• Demonstrated organizational, planning, and problem‑solving skills.
• Excellent communication, presentation, and interpersonal skills.
• Ability to prioritize multiple projects and meet deadlines.
• Work effectively under pressure and/or stringent schedules.
• Ability to work with minimal supervision and to interact with all levels of staff and clients.

WORK ENVIRONMENT & TRAVEL

This role is based on site in Mesa, AZ. You may be required to work a non traditional schedule including nights, weekends, and holidays. At Legends Global, our people power every success. You’ll work alongside exceptional talent, learn from world‑leading experts, and contribute to projects that set the standard across sports, entertainment, hospitality, and live experiences. If you’re driven to operate at the highest level, build with purpose, and help partners win on the biggest stages, you’ll thrive here.

COMPENSATION

Legends Global offers a competitive hourly rate for this opportunity.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply.

VEVRAA Federal Contractor.

Our Work Experience is the combination of everything that's unique about us: our culture, our core values, our company meetings, our commitment to sustainability, our recognition programs, but most importantly, it's our people.

Our employees are self-disciplined, hard working, curious, trustworthy, humble, and truthful. They make choices according to what is best for the team, they live for opportunities to collaborate and make a difference, and they make us the #1 Top Workplace in the area.