Live Event Production Coordinator

msgentertainmentholdingsllc; New York (NY); On-site; USD 65,000 - 75,000; Full time

Job summary

Madison Square Garden Entertainment Corp. in New York is seeking a Coordinator, Event Production to support planning, setup, and day-of-event execution across MSG venues.

The role requires strong organization, communication, and the ability to manage multiple projects with discretion and professionalism. You will collaborate with clients and internal teams to ensure seamless workflows, budget efficiency, and on-time delivery.

Qualifications

• High energy, positive attitude, and strong work ethic.
• Excellent communication and interpersonal skills.
• Ability to multitask with strong organizational capabilities.

Responsibilities

• Administering all event planning with the client including staging, lighting and sound, client seating, and staffing requirements for assigned events.
• Oversee the load-in and installation of equipment by the defined deadlines.
• With the client, oversee the day of event execution all event functions and troubleshoot any event day issues.
• Act as the Event Manager/Duty Manager as scheduled to provide internal and external clients with a seamless workflow experience.
• Provide coordination and logistical support for events and activities across all MSG Venues under the direction of the Senior Director, production directors and managers.
• Process and track payments for vendors and consultants.
• Schedules and maintain event calendar, weekly production schedule, trucking calendar, truck load in/show tracker, and food & beverage delivery window calendar.
• Maintain and update the ancillary activation guide, ancillary space/production guide, internal ancillary BASICS form.
• Assist with scheduling the union and non-union event production workforce and helps to manage the appropriate staffing levels based on the scope of every event.
• Approve VIP On sales and ancillary events associated arena/theater confirmation memos.
• Generate and maintain internal databases and perform special project research for senior executives and independently gather and analyze information from multiple sources; prepare a variety of reports, manuals or agendas, as directed.
• Compose routine and non-routine correspondence, memoranda, reports, etc., which are generally confidential in nature. Uses various PC software packages such as spreadsheets, word processing, and graphics to produce high quality reports, presentations, or other documents.
• Produce AutoCAD drawings to illustrate setups and layouts across the event spectrum. These drawings build the foundation for the event and are shared with various stakeholders across the MSG enterprises, including but not li
• Acts as a liaison between Production with internal and external contacts.
• Coordinates activities, conducts research and ensures that requests are carried out. Handle a wide variety of situations and tasks involving the clerical and administrative functions of the department.
• Coordinates all paperwork necessary for proper approvals. This includes, but not li

Job description

Madison Square Garden Entertainment Corp. in New York is seeking a Coordinator, Event Production to support planning, setup, and day-of-event execution across MSG venues.

The role requires strong organization, communication, and the ability to manage multiple projects with discretion and professionalism. You will collaborate with clients and internal teams to ensure seamless workflows, budget efficiency, and on-time delivery.