Coordinator Event Production

msgentertainmentholdingsllc; New York (NY); In loco; USD 65.000 - 75.000; Tempo pieno

Descrizione del lavoro

Madison Square Garden Entertainment Corp. in New York is seeking a Coordinator, Event Production to support planning, setup, and day-of-event execution across MSG venues.

The role requires strong organization, communication, and the ability to manage multiple projects with discretion and professionalism. You will collaborate with clients and internal teams to ensure seamless workflows, budget efficiency, and on-time delivery.

Competenze

• High energy, positive attitude, and strong work ethic.
• Excellent communication and interpersonal skills.
• Ability to multitask with strong organizational capabilities.

Mansioni

• Administering all event planning with the client including staging, lighting and sound, client seating, and staffing requirements for assigned events.
• Oversee the load-in and installation of equipment by the defined deadlines.
• With the client, oversee the day of event execution all event functions and troubleshoot any event day issues.
• Act as the Event Manager/Duty Manager as scheduled to provide internal and external clients with a seamless workflow experience.
• Provide coordination and logistical support for events and activities across all MSG Venues under the direction of the Senior Director, production directors and managers.
• Process and track payments for vendors and consultants.
• Schedules and maintain event calendar, weekly production schedule, trucking calendar, truck load in/show tracker, and food & beverage delivery window calendar.
• Maintain and update the ancillary activation guide, ancillary space/production guide, internal ancillary BASICS form.
• Assist with scheduling the union and non-union event production workforce and helps to manage the appropriate staffing levels based on the scope of every event.
• Approve VIP On sales and ancillary events associated arena/theater confirmation memos.
• Generate and maintain internal databases and perform special project research for senior executives and independently gather and analyze information from multiple sources; prepare a variety of reports, manuals or agendas, as directed.
• Compose routine and non-routine correspondence, memoranda, reports, etc., which are generally confidential in nature. Uses various PC software packages such as spreadsheets, word processing, and graphics to produce high quality reports, presentations, or other documents.
• Produce AutoCAD drawings to illustrate setups and layouts across the event spectrum. These drawings build the foundation for the event and are shared with various stakeholders across the MSG enterprises, including but not li
• Acts as a liaison between Production with internal and external contacts.
• Coordinates activities, conducts research and ensures that requests are carried out. Handle a wide variety of situations and tasks involving the clerical and administrative functions of the department.
• Coordinates all paperwork necessary for proper approvals. This includes, but not li

Descrizione del lavoro

Madison Square Garden Entertainment Corp. (MSG Entertainment) is a leader in live entertainment, delivering unforgettable experiences while forging deep connections with diverse and passionate audiences. The Company's portfolio includes a collection of world-renowned venues - New York's Madison Square Garden, Infosys Theater at Madison Square Garden, Radio City Music Hall, and Beacon Theatre; and The Chicago Theatre - that showcase a broad array of sporting events, concerts, family shows, and special events for millions of guests annually. In addition, the Company features the original production, the Christmas Spectacular Starring the Radio City Rockettes , which has been a holiday tradition for more than 90 years. More information is available at www.msgentertainment.com .

Who are we hiring?

The Coordinator, Event Production assists with the daily operation and transition of assigned events, from the planning stage, setup, installation, and day of event execution through the removal of event equipment. The coordinator will assist with overseeing the operational execution of concerts and other live functions a t the Arena, Radio City Music Hall and the Beacon Theatre as needed based on the discretion of the VP, Event Production . The c oordinator assists with serving as the Event Manager on duty for internal and external clients to help provide a seamless workflow experience . The position collaborates with internal and external clients to minimize expenses and maximize budgeted results while maintaining optimal operating efficiency . This highly-organized , detail-driven team member will negotiate the day-to-day challenges which come with managing multiple projects at varying stages of development, all of which are happening simultaneously. This position requires high energy, a positive attitude, a strong work ethic, impeccable judgement, an unwavering attention to detail at all times , and outstanding communication and interpersonal skills.

The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision. This person must be especially well organized, flexible, and enjoy the challenges of supporting an administrative team of a diverse group. The ability to interact with people (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality is crucial to this role.

What will you do?

Responsible for administering all event planning with the client including staging, lighting and sound, client seating, and staffing requirements for assigned events.

Oversee the load-in and installation of equipment by the defined deadlines.

With the client, oversee the day of event execution all event functions and troubleshoot any event day issues.

Act as the Event Manager/Duty Manager as scheduled to provide internal and external clients with a seamless workflow experience.

Provide coordination and logistical support for events and activities across all MSG Venues under the direction of the Senior Director, production directors and managers.

Process and track payments for vendors and consultants.

Schedules and maintain event calendar, weekly production schedule, trucking calendar, truck load in/show tracker, and food & beverage delivery window calendar.

Maintain and update the ancillary activation guide, ancillary space/production guide, internal ancillary BASICS form.

A ssist with scheduling the union and non-union event production workforce and helps to manage the appropriate staffing levels based on the scope of every event .

Approve VIP On sales and ancillary events associated arena/theater confirmation memos.

Generate and maintain internal databases and perform special project research for senior executives and independently gather and analyze information from multiple sources; prepare a variety of reports, manuals or agendas, as directed.

Compose routine and non-routine correspondence, memoranda, reports, etc., which are generally confidential in nature. Uses various PC software packages such as spreadsheets, word processing, and graphics to produce high quality reports, presentations, or other documents.

Produce AutoCAD drawings to illustrate setups and layouts across the event spectrum. These drawings build the foundation for the event and are s hared with various stakeholders across the MSG enterprises, including but not li

Acts as a liaison between Production with internal and external contacts.

Coordinates activities, conducts research and ensures that requests are carried out. Handle a wide variety of situations and tasks involving the clerical and administrative functions of the department.

Coordinates all paperwork necessary for proper approvals. This includes, but not li