Live Chat Specialist

Waterworks Aquatics; Pasadena (CA); On-site; USD 26,000 - 30,000; Full time

Benefits offered by this job

401(k) with company match.

Health, Dental & Vision insurance.

Disability insurance

EAP program available.

Paid training and regular performance

Employee discounts

Company events

Job summary

Waterworks Aquatics in Pasadena, CA is hiring for a full-time customer support role. You will handle live chats, emails, and scheduling for families, ensuring a high level of service and accurate documentation.

The position requires weekend availability and non-remote work at our Pasadena Aquatics Center. The role emphasizes teamwork, KPI-driven performance, and growth opportunities within the organization.

Qualifications

• Respond to live chats, emails, tickets and manage multiple conversations.
• Assist families with scheduling and account updates.
• Provide solutions or escalate as needed while following procedures.
• Document customer interactions accurately in company systems.

Responsibilities

• Respond to live chats and emails while handling multiple conversations.
• Assist families with scheduling, account updates, and program recommendations.
• Build positive relationships to support loyalty, retention, and satisfaction.
• Provide support for concerns, cancellations, and schedule changes; escalate when needed.
• Follow live chat procedures, scripts, and KPIs; maintain response times.

Skills

Customer service

Multitasking

Communication skills

Typing 55 WPM

Adaptability

Job description

Pay:$19.00 – $22.00/hr | Location: Pasadena, CA 91107| Weekend availability required

This position IS NOT Remote. You must be able to work from our Pasadena, CA Aquatics Center.

Quick Facts

• Paid Training
• Customer-Focused Role
• High-Impact Team
• Fast-Paced Environment
• KPI-Driven Performance
• Growth Opportunities

About Waterworks Aquatics

Waterworks Aquatics is a premier swim school teaching children (ages 3 months and up) and adults how to swim. Our mission is to educate and motivate individuals to be safer and learn proper swimming technique. Every interaction you handle helps families feel supported, informed, and confident in their experience with us.

How You’ll Support Our Families

• Respond to live chats, emails, tickets, and other customer inquiries while managing multiple conversations simultaneously.
• Assist families with scheduling, account updates, program recommendations, and general support questions.
• Build positive relationships with families that support customer loyalty, retention, and satisfaction.
• Provide support for customer concerns, cancellations, and schedule changes while offering appropriate solutions or escalation when needed.
• Follow live chat procedures, scripts, protocols, and company guidelines.
• Maintain performance expectations related to response times, accuracy, customer satisfaction, and departmental KPIs.
• Adapt quickly to changing programs, policies, and procedures while applying ongoing coaching and feedback.
• Provide limited phone support during peak business periods or coverage needs.
• Document customer interactions accurately within company systems.

What You’ll Bring

• Passion – You enjoy helping people and creating positive customer experiences.
• Self-Responsibility – You take ownership of your work, follow through, and manage details accurately.
• Adaptability – You adjust quickly to changing information, priorities, and customer needs in a fast-paced environment.
• Approachability – You communicate clearly, professionally, and positively across chat, email, and phone interactions.
• Integrity – You handle customer interactions and sensitive information with honesty, professionalism, and care.
• Ability to multitask and manage multiple conversations while maintaining professionalism, accuracy, and response time expectations.
• Strong attention to detail and organizational skills.
• Receptive to coaching, feedback, and ongoing training.
• Ability to type at least 55 WPM.

Schedule & Hours

• Full-time position.
• Budgeted hours: 40 hours per week.
• Schedule may include evenings, weekends, and holidays based on business needs.
• Availability for at least one weekend day is required.

Pay, Training & Growth

• Pay Range:$19.00 – $22.00 per hour.
• Paid training and structured onboarding.
• Ongoing coaching, feedback, and role play development.
• Opportunities for growth within the company.

Perks & Benefits

• 401(k) with company match.
• Employer-subsidized Health, Dental & Vision insurance.
• Short-term and Long-term disability insurance and EAP program available.
• Paid training and regular performance reviews.
• Employee discounts and company events.

Equal Opportunity Employer: Waterworks Aquatics provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, disability, sexual orientation, gender identity or expression, or any other protected status under applicable law. All candidates must be legally authorized to work in the United States and will be required to provide proof of employment eligibility upon hire.