Litigation Support Specialist

Champion Records Service, LLC.; Houston (TX); On-site; USD 28,000 - 32,000; Full time

Benefits offered by this job

Mon-Fri schedule

No nights or weekends

Hands-on training

Advancement opportunities

Stable company

Job summary

Champion Records Service is seeking a detail-oriented Litigation Support Specialist for our Houston, TX office. The role focuses on reviewing subpoenas, entering orders, researching records, and ensuring accurate production in a fast-paced environment.

You will collaborate with Case Managers, production teams, and QC to meet daily goals while maintaining confidentiality and strong communication with medical and legal professionals.

Qualifications

• High school diploma or GED required.
• Excellent typing and computer skills.
• Strong written and verbal communication.
• HIPAA awareness preferred.

Responsibilities

• Review subpoenas, authorizations, and client instructions.
• Enter new orders accurately into our case management system.
• Research healthcare providers, employers, and custodians of records.
• Verify provider addresses, medical records departments, fax numbers, and contact information.
• Determine the appropriate record types requested (medical, billing, radiology, employment, etc.).
• Prepare cases for production according to procedures.
• Document detailed notes and maintain case histories.
• Collaborate with Case Managers, Call Team, Production, and Quality Control.
• Maintain daily production and accuracy goals.
• Follow Standard Operating Procedures.

Skills

Detail-oriented

Organization

Data entry

Research

Verbal communication

Team player

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Job Description

Litigation Support Specialist

Champion Records Service – Houston, TX (In Office)

$20–$23/hour | Full-Time | Monday–Friday

Join a Company That Supports the Legal Industry

Champion Records Service is a leading third-party records retrieval company serving law firms, insurance carriers, and corporate legal departments throughout the United States. We specialize in obtaining medical, billing, employment, business, and other records through subpoenas and authorizations.

We are seeking a highly organized, detail-oriented Litigation Support Specialist to join our operations team. This position is ideal for someone who enjoys research, problem solving, and working in a fast-paced production environment where accuracy matters.

What You'll Do

• Review subpoenas, authorizations, and client instructions.
• Enter new orders accurately into our case management system.
• Research healthcare providers, employers, businesses, and custodians of records.
• Verify provider addresses, medical records departments, fax numbers, and contact information.
• Determine the appropriate record types requested (medical, billing, radiology, employment, pharmacy, etc.).
• Prepare cases for production according to company procedures.
• Document detailed notes and maintain accurate case histories.
• Collaborate with Case Managers, Call Team, Production, and Quality Control.
• Maintain daily production and accuracy goals.
• Follow established Standard Operating Procedures (SOPs).

We're Looking For Someone Who Is

• Extremely detail-oriented
• Organized and process-driven
• Comfortable with heavy data entry
• Strong at internet research and critical thinking
• Able to prioritize multiple deadlines
• Dependable with excellent attendance
• Professional when communicating with medical providers and legal professionals
• A team player willing to learn and assist others

Qualifications

Required

• High school diploma or GED
• Minimum 2 years legal support, or record retrieval experience
• Excellent typing and computer skills
• Microsoft Office proficiency
• Strong written and verbal communication
• Ability to maintain confidentiality (HIPAA awareness preferred)
• Medical Records Retrieval experience
• Litigation Support experience
• Third Party Subpoena experience

What Success Looks Like

Successful team members consistently demonstrate:

• Exceptional accuracy
• Strong production output
• Excellent organization
• Ability to learn new processes quickly
• Accountability and ownership
• Positive attitude under pressure
• Continuous improvement mindset

Why Champion Records Service?

• Stable, growing company
• Monday–Friday schedule
• No nights or weekends
• Team-oriented environment
• Opportunity for advancement
• Hands-on training
• Meaningful work supporting attorneys and litigation professionals nationwide

Ideal Backgrounds

Candidates from these industries tend to excel:

• Medical Records
• Health Information Management
• Legal Assistant
• Litigation Support
• Records Retrieval

Compensation

• $20–$23 per hour (based on experience)
• Full-Time
• Opportunity for advancement based on performance

Champion Records Service is a Houston-based legal support company that helps law firms obtain medical, billing, and other critical records. We are a process-driven team focused on speed, accuracy, and clear communication to deliver reliable results our clients expect.
Must have industry experience.

Champion Records Service is a Houston-based legal support company that helps law firms obtain medical, billing, and other critical records. We are a process-driven team focused on speed, accuracy, and clear communication to deliver reliable results our clients expect.Must have industry experience.