Senior Litigation Secretary & Admin Specialist

Baker McKenzie International; Los Angeles (CA); Hybrid; USD 96,000 - 103,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

401(k)

Job summary

Baker McKenzie is seeking a Legal Secretary to provide high-level secretarial and litigation support to attorneys in a fast-paced environment.

Key responsibilities include managing attorneys' calendars, scheduling meetings and travel, drafting and formatting documents, and handling billing support and time entries. The role emphasizes accuracy, discretion, and professional client service.

Qualifications

• High School Diploma or equivalent required; Secretarial or Administrative degree preferred.
• Minimum of 8-10 years of legal secretarial experience, preferably supporting litigation attorneys.
• Experience with trial preparation and court filing procedures.

Responsibilities

• Manage attorneys' calendars, including complex scheduling and coordination of meetings.
• Follow up on meeting action items and ensure timely completion of deliverables.
• Schedule and organize meetings, seminars, and travel arrangements.
• Process and manage vendor invoices and related administrative documentation.
• Prepare expense reports, billing support, and time entries in Intapp Time.
• Organize emails, calls, and requests for information with professionalism.
• Prepare, edit, proofread, and format correspondence, memos, and client materials.
• Update and proof client-facing materials.
• Prepare pleadings, briefs, motions, and discovery documents; assist with filings.
• Coordinate and serve discovery documents; maintain familiarity with court rules.
• Support trial preparation and maintain case records.

Skills

Calendar management

Communication

Attention to detail

Time management

Proactive mindset

Independent work

Education

High School Diploma or equivalent

Secretarial/Administrative degree preferred

Tools

iManage

Chrome River

Document management systems

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Baker McKenzie is seeking a Legal Secretary to provide high-level secretarial and litigation support to attorneys in a fast-paced environment.

Key responsibilities include managing attorneys' calendars, scheduling meetings and travel, drafting and formatting documents, and handling billing support and time entries. The role emphasizes accuracy, discretion, and professional client service.