Litigation Secretary: Precision-Driven Legal Admin

Atkinson Andelson Loya Ruud & Romo; Riverside (CA); On-site; USD 65,000 - 85,000; Full time

Job summary

Atkinson, Andelson, Loya, Ruud & Romo (AALRR) is a California-based AmLaw 200 law firm dedicated to providing legal services to both public and private organizations throughout the state. The Legal Secretary supports attorneys with complex documents, e-filings, calendars, and trial materials in a fast-paced environment.

The ideal candidate will have at least five years of litigation secretary experience, strong writing/editing/proofreading skills, and proficiency with Microsoft Office Suite and

Qualifications

• High School Diploma or equivalent.
• Minimum of five years of litigation secretary experience.
• Strong writing, editing, and proofreading skills.
• Proficiency in Microsoft Office Suite; familiarity with iManage preferred.
• Strong organizational and multitasking abilities.

Responsibilities

• Prepare, revise, and format legal documents, correspondence, memoranda, and emails from written drafts and transcription.
• Handle e-filings and support all stages of the litigation process, from initiation through trial.
• Assemble documents and exhibits for court filings, recordings, hearings, arbitrations, mediations, depositions, and other proceedings.
• Proofread documents to ensure accuracy, correct grammar, and compliance with Firm formatting standards.
• Create and update Tables of Contents (TOC) and Tables of Authorities (TOA).
• Schedule and coordinate appointments, meetings, and deadlines for attorneys.
• Maintain and monitor attorney calendars, ensuring all critical dates are recorded on the master calendar.
• Prepare and process new client/matter intakes per Firm procedures.
• Utilize computers, transcription equipment, and legal software to efficiently produce and manage documents.
• Arrange travel for attorneys, including hotel, airfare, and ground transportation.
• Sort, read, print, and distribute incoming mail and emails to appropriate recipients.
• Assist with the creation and assembly of marketing materials such as pitch folders, attorney biographies, and PowerPoint presentations.
• Provide backup and overflow coverage to other attorneys and staff as needed.
• Maintain confidentiality of all Firm, client, and personnel information.
• Additional duties may be assigned as required to meet business needs.

Skills

Writing & Editing

Organizational Skills

Communication Skills

Attention to detail

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

iManage

PowerPoint

Job description

Atkinson, Andelson, Loya, Ruud & Romo (AALRR) is a California-based AmLaw 200 law firm dedicated to providing legal services to both public and private organizations throughout the state. The Legal Secretary supports attorneys with complex documents, e-filings, calendars, and trial materials in a fast-paced environment.

The ideal candidate will have at least five years of litigation secretary experience, strong writing/editing/proofreading skills, and proficiency with Microsoft Office Suite and