Litigation Secretary: Precision Admin for Legal Teams

Rumberger Kirk & Caldwell PA; Orlando (FL); On-site; USD 40,000 - 60,000; Full time

Benefits offered by this job

Paid time off

Paid holidays

Health insurance with firm paid HSA

Dental and vision insurance

Life insurance

Short term disability

Long term disability

Aflac supplemental plans

Complimentary Calm app

Gym access

Job summary

Rumberger Kirk & Caldwell PA seeks a legal assistant to support attorneys in delivering legal services. The role provides administrative and clerical support across multiple attorneys, drafting documents, managing case files, and assisting in trial preparation while maintaining confidentiality of sensitive information related to cases and clients.

The position involves drafting pleadings, reviewing mail, opening new files, coordinating depositions, e-filing, billing support, travel arrangements,

Qualifications

• High school diploma or equivalent.
• 3+ years of extensive litigation secretarial/assistant experience.
• Ability to work independently with minimal supervision and with flexibility to meet deadlines.
• Team player with collaborative skills.

Responsibilities

• Draft, format, and edit pleadings and other legal documents for attorney review.
• Review incoming mail, faxes, and emails; prepare outgoing mail.
• Open new files and run conflict searches for new matters.
• Organize and manage client files in paper and electronic formats.
• Communicate with attorneys, clients, opposing counsel, and adjusters by email and phone.
• Calendar emails, e-file documents, mail, and faxes.
• Schedule depositions, hearings, mediations, and inspections.
• File with federal, state courts and agencies; e-file with attorney approval.
• Print and circulate e-filed documents.
• Answer calls and take messages; forward calls as appropriate.
• Review and release time for attorneys as directed.
• Prepare for trial by organizing documents and evidentiary exhibits.
• Assemble binders for depositions and mediations.
• Update client and trial lists for accuracy.
• Prepare attorney expense reports; make travel arrangements.
• Assist in training of new hires.
• Review pre-bills and distribute revisions as well as ensuring their accuracy before sending bills.
• Provide coverage for other assistants during PTO.
• Complete all other projects/duties as assigned.

Skills

Team player

Creative problem solving

Independent worker

Litigation secretarial

Education

High school diploma or equivalent

Job description

Rumberger Kirk & Caldwell PA seeks a legal assistant to support attorneys in delivering legal services. The role provides administrative and clerical support across multiple attorneys, drafting documents, managing case files, and assisting in trial preparation while maintaining confidentiality of sensitive information related to cases and clients.

The position involves drafting pleadings, reviewing mail, opening new files, coordinating depositions, e-filing, billing support, travel arrangements,