Litigation Legal Secretary — Trial Prep & Admin Pro

RUMBERGER KIRK & CALDWELL PROFESSIONAL ASSOC; Orlando (FL); On-site; USD 48,000 - 64,000; Full time

Benefits offered by this job

PTO 18 days

Health insurance (HSA)

Dental & Vision

Life insurance

401(k) with match

Paid parking

Aflac plans

Financial wellness program

Job summary

RumbergerKirk is seeking an experienced Legal Secretary to provide administrative and legal support to attorneys in litigation, corporate, and commercial matters, including preparing documents, managing calendars, coordinating filings, and assisting with trial preparation.

The ideal candidate is highly organized, detail-oriented, and able to handle multiple priorities in a fast-paced environment, with 5+ years of legal secretary experience and a paralegal certificate or related education.

Qualifications

• 5+ years of legal secretary experience.
• Litigation experience required.
• Strong knowledge of state and federal court procedures and e-filing.
• Proficiency in Microsoft Word, Outlook, and Excel.
• Excellent organizational, communication, and multitasking skills.
• Strong attention to detail and ability to prioritize competing deadlines.
• Professional judgment, discretion, and a client-service mindset.

Responsibilities

• Preparing, formatting, proofreading, and revising legal documents, pleadings, correspondence, agreements, and other legal materials.
• Managing attorney calendars, court deadlines, and case schedules to ensure critical dates are tracked and met.
• Coordinating depositions, hearings, mediations, trials, client meetings, conference calls, and other case-related events.
• Preparing and filing documents in state and federal courts, including electronic and sealed filings.
• Reviewing and processing incoming emails, court filings, correspondence, and other communications to ensure timely follow-up.
• Maintaining organized electronic and physical client files in accordance with firm policies.
• Opening new client and matter files, including conflict searches and matter setup.
• Maintaining case lists, trial calendars, mediation schedules, and other tracking reports.
• Assisting attorneys and paralegals with trial preparation, exhibits, binders, and supporting materials.

Skills

Legal secretarial experience

Litigation knowledge

Attention to detail

Time management

Education

Paralegal certificate

Associate degree

Tools

Microsoft Word

Outlook

Excel

Job description

RumbergerKirk is seeking an experienced Legal Secretary to provide administrative and legal support to attorneys in litigation, corporate, and commercial matters, including preparing documents, managing calendars, coordinating filings, and assisting with trial preparation.

The ideal candidate is highly organized, detail-oriented, and able to handle multiple priorities in a fast-paced environment, with 5+ years of legal secretary experience and a paralegal certificate or related education.