Litigation Secretary (Law Firm Experience Required)

Maytav Bus Co; Riverside (CA); Hybrid; USD 80,000 - 104,000; Full time

Job summary

Kent Daniels & Associates, a law firm client, seeks a Litigation Secretary to support multiple attorneys with document preparation, eFiling, and calendar management in Riverside, CA. The role requires 3+ years of experience and a high school diploma or GED, with associates or bachelor’s preferred.

On-site for 6 months, then potential for 1–2 days remote per week. The position offers full-time direct hire status, with benefits and standard business hours.

Qualifications

• MS Office, DMS and timekeeping systems proficiency required.
• Bilingual or legal-specific software experience preferred.
• Strong attention to detail and meeting deadlines essential.

Responsibilities

• Prepare complex legal documents for filing/eFiling in courts.
• Produce and proofread correspondence; calendar management.
• Communicate with clients, courts and attorneys.
• Provide administrative support and file management.
• Coordinate calendars, travel arrangements and expense reports.

Skills

MS Office proficiency

Attention to detail

Communication skills

Time management

Organization

Discretion

Education

High school diploma or GED

Associate degree

Bachelor’s degree

Tools

MS Word

MS Excel

MS Outlook

MS PowerPoint

iManage DMS

Coyote timekeeping

JuraLaw

Adobe Acrobat

Job description

Position: Litigation Secretary

Location: Riverside, CA (On-site for the first 6 months, then potential to pivot to 1-2 days remote/week)

Pay: $80,000 to $104,000 annually

Experience: 3+ years of experience.

Education: High school diploma or GED; Associates/Bachelors degree preferred.

Type: Full-time; Direct Hire

Schedule: Monday – Friday,8:00am to 5:00pm (40-hour week)

Kent Daniels & Associates is seeking a Litigation Secretary to join our dynamic law firm client!

Job Description:

1. Provide litigation support to multiple attorneys by preparing complex legal documents for filing/eFiling in State and Federal courts.
2. Document production and proofreading/editing correspondence.
3. Interaction/communication with clients, courts, and attorneys.
4. Providing administrative assistance with file management.
5. Coordinating multiple calendars/appointments, arranging travel, and preparing expense reimbursements and itineraries.

Position Requirements:

1. Position requires an in-depth knowledge of MS Office (Word, Excel, Outlook, PowerPoint), commonly used DMS (iManage preferred) and attorney timekeeping systems (Coyote preferred), and strong Adobe Acrobat skills (create, edit, format, and convert documents with a high level of accuracy).
2. Extensive knowledge and experience with eFiling, court rules, and civil procedures in State and Federal jurisdictions.
3. Experience with JuraLaw (legal calendaring) strongly preferred.
4. Must have exceptional attention to detail, the ability to manage and meet multiple deadlines, and strong follow-through skills.
5. Possess strong organizational and time management skills, communicate effectively, and be flexible as demands and priorities change.
6. Candidate will be proactive, highly responsible, discrete with sensitive information and accountable with the ability to think independently and adapt.
7. Transactional law and administrative hearing knowledge is a plus.

Benefits:

1. Health Benefits
2. Retirement Options
3. Paid Sick Leave and PTO
4. Other benefits available

Kent Daniels & Associates is part of Array Corporation, the leading technology-enabled workforce solutions company whose mission is to fix how work is bought, sold and delivered to enable access to the American Dream.

Qualified applicants with arrest or conviction records will be considered for employment in accordance with the California Fair Chance Act.

We are proud to be an Equal Employment Opportunity and Affidiate employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.

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