Litigation Secretary

AGG Legal Staffing

San Diego (CA)

On-site

USD 55,000 - 75,000

Full time

14 days+

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Job summary

Join an international law firm as a Legal Secretary in San Diego, where you'll support attorneys in litigation and transactional practices. This role requires strong document preparation skills and the ability to manage multiple priorities in a fast-paced environment.

Qualifications

Minimum 5 years of legal secretary experience in a law firm setting.
Proficient in Microsoft Office Suite with 60+ WPM typing speed.

Responsibilities

Draft, revise, and finalize legal documents for litigation and transactional matters.
Manage attorney calendars and coordinate meetings, depositions, and client calls.
Provide trial support and organize exhibits.

Skills

Detail-oriented

Organizational Skills

Communication

Education

High school diploma or GED

Associate or bachelor’s degree

Tools

Microsoft Office Suite

Job description

5 days ago Be among the first 25 applicants

Direct message the job poster from AGG Legal Staffing

Recruiting Manager at AGG Legal Staffing

Position Overview:

Join an international law firm as a Legal Secretary, where you’ll play a key role in supporting attorneys across litigation and transactional practices. This role is ideal for an experienced legal professional who excels in legal document preparation, case management, and providing high-level administrative support in a fast-paced legal environment.

You’ll work closely with attorneys and staff to ensure documents are flawlessly prepared, deadlines are met, and clients are well-supported throughout every legal process—from litigation to M&A.

Key Responsibilities:

Draft, revise, format, and finalize legal documents and correspondence for both litigation and transactional matters (contracts, mergers & acquisitions, pleadings, motions, etc.)
Manage attorney calendars, schedule court deadlines, and coordinate meetings, depositions, and client calls
Prepare and file legal documents electronically with state and federal courts (including ECF filing)
Provide trial support: organize exhibits, prepare binders, and assist with logistics
Coordinate travel arrangements and process expense reports
Screen and route telephone calls; schedule and manage video/audio meetings on behalf of attorneys
Open and manage client matters including conflict checks, billing setup, and engagement documentation
Proofread all outgoing documents to ensure accuracy in grammar, punctuation, and formatting
Handle incoming and outgoing mail and correspondence, ensuring timely distribution
Maintain organized electronic and physical filing systems
Collaborate with other secretaries and departments to support firmwide objectives
Enter attorney time records and ensure compliance with client billing guidelines

Qualifications:

Education & Experience:

High school diploma or GED required; associate or bachelor’s degree preferred
Minimum 5 years of legal secretary experience in a law firm setting
Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint)
Typing speed of 60+ WPM with a high degree of accuracy
Strong knowledge of litigation procedures, discovery, and court filing systems (state and federal)
Familiarity with transactional document processes a plus

Preferred Skills & Attributes:

Detail-oriented with exceptional proofreading and formatting skills
Strong organizational and multitasking abilities
Excellent communication and interpersonal skills
Proven discretion when handling confidential information
Ability to work independently, manage competing priorities, and meet tight deadlines
Professional, courteous, and team-oriented attitude

Seniority level