Litigation Secretary

Ingenuity Staffing; Carlsbad (CA); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

401(k) & Matching

Health Insurance

Dental Insurance

Paid Time Off

Job summary

An established industry player is seeking a dedicated Litigation Secretary to join their dynamic legal team. This role is perfect for someone with a strong background in litigation who thrives under pressure and enjoys managing multiple tasks. You will provide essential support to attorneys, handle court calendaring, draft legal documents, and coordinate critical events to ensure smooth legal proceedings. If you are organized, detail-oriented, and possess excellent communication skills, this is an exciting opportunity to make a significant impact in a fast-paced environment. Join a team that values your contributions and offers competitive compensation and benefits.

Qualifications

• Minimum 3 years experience as a litigation secretary or similar role.
• Proficiency with legal research tools and document management software.

Responsibilities

• Provide essential support to attorneys in all aspects of litigation.
• Draft and review legal documents, ensuring accuracy and quality.
• Manage court calendaring and ensure compliance with deadlines.

Skills

Litigation Management

Court Calendaring

Legal Document Preparation

Communication Skills

Organizational Skills

Education

High School Diploma

Legal Secretary Certification

Tools

Legal Research Tools

Document Management Software

Job description

Exciting Opportunity: Join Our Legal Team as a Litigation Secretary!

Are you a skilled and organized litigation professional looking for a new challenge? We’re seeking a highly motivated Litigation Secretary to join our fast-paced, dynamic legal team. If you have a strong background in litigation and a passion for ensuring everything runs smoothly, this is the role for you! We need someone who thrives under pressure, pays close attention to detail, and can juggle multiple tasks while meeting critical court deadlines.

What You’ll Be Doing:

• Be the Backbone of Litigation: Provide essential support to attorneys in all aspects of litigation, including case management, legal research, and document preparation.
• Keep Us On Track: Take charge of court calendaring, ensuring filings are completed on time and in full compliance with court rules.
• Master of Legal Documents: Draft and review key legal documents, including pleadings, motions, and discovery responses—ensuring accuracy and quality.
• Coordinate Critical Events: Schedule and coordinate depositions, hearings, and trials to ensure smooth legal proceedings.
• Organize and Maintain Files: Keep case files and documents meticulously organized for easy access and smooth workflow.
• Be the Point of Contact: Communicate effectively with clients, opposing counsel, and court personnel, keeping everyone on the same page and handling all inquiries with professionalism.

What We’re Looking For:

• Experience & Expertise: A minimum of 3 years of experience as a litigation secretary or in a similar role is required.
• Court Deadline Wizard: You MUST have strong experience managing litigation and civil court calendaring deadlines.
• Tech Savvy: Proficiency with legal research tools and document management software is essential.
• Clear Communicator: Excellent written and verbal communication skills to handle high-stakes conversations with ease.
• Independent & Team-Oriented: Ability to take initiative and work independently, but also collaborate effectively within a team.
• Organized & Detail-Oriented: A natural at managing time, staying organized, and maintaining a high level of accuracy.
• Bonus Skills: Familiarity with Common Interest Developments/Homeowners Associations is a plus!

What You’ll Get:

• Competitive Salary: $65,000 - $85,000, based on experience.
• 401(k) & Matching: Save for your future with our generous 401(k) plan.
• Comprehensive Benefits: Health and dental insurance to keep you covered.
• Paid Time Off: Recharge with ample paid time off to balance work and life.
• On-Site Role: Please note, this position is NOT remote. We’re looking for someone who can thrive in our office environment.

Ready to make an impact? Apply today to join our talented legal team!

Seniority level

Associate

Employment type

Full-time

Job function

Administrative and Legal

Industries

Legal Services