Litigation Practice Support Specialist

cooley; New York (NY); On-site; USD 62,000 - 75,000; Full time

Job summary

Cooley LLP is seeking a Practice Team Assistant to join the Litigation Department. The role focuses on providing admin support to timekeepers and secretaries within the assigned practice group, handling mail, phones, scheduling, and document preparation.

Responsibilities include travel arrangements, expense processing, and maintaining accurate records. The position requires a high school diploma, proficiency in MS Office and CRM, and the ability to work overtime as needed.

Qualifications

• High school diploma or equivalent required.
• Proficiency in Microsoft Word, Excel, PowerPoint, Outlook, CRM and other Cooley applications.
• Availability to work overtime as required.
• Previous office experience as an Administrative Assistant.

Responsibilities

• Open and organize interoffice mail for team members.
• Answer timekeeper phones; routing when necessary.
• Assist with scheduling tasks including lunches, car service, meetings.
• Greet visitors and escort to meeting rooms; provide amenities.
• Prepare correspondence for signature and arrange conference calls/web meetings.

Skills

Administrative skills

Time management

Written communication

Verbal communication

Multitasking

Team collaboration

Education

High school diploma or equivalent

Bachelor's degree (preferred)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

CRM

File Surf

Job description

Cooley LLP is seeking a Practice Team Assistant to join the Litigation Department. The role focuses on providing admin support to timekeepers and secretaries within the assigned practice group, handling mail, phones, scheduling, and document preparation.

Responsibilities include travel arrangements, expense processing, and maintaining accurate records. The position requires a high school diploma, proficiency in MS Office and CRM, and the ability to work overtime as needed.