Litigation Paralegal

Softcom Systems Inc; Naples (FL); On-site; USD 55,000 - 90,000; Full time

Job summary

Softcom Systems Inc. seeks an experienced Litigation Paralegal / Special Projects Paralegal to support complex civil litigation matters, with a focus on real estate.

You will work directly with the Director of Litigation and firm owner, drafting documents, managing files, and coordinating deadlines. The ideal candidate has 5+ years of paralegal experience in civil litigation, with strong organizational and communication skills, and a proven ability to handle confidential information in an

Qualifications

• At least 5 years of litigation paralegal experience (8+ preferred) in civil litigation.
• Experience handling real estate matters is highly valued.
• Proficiency with case management software such as File Vine or similar.
• Strong written and verbal communication with clients, staff and courts.
• On-site in Naples, Florida with ability to manage multiple priorities.

Responsibilities

• Document Drafting: Prepare, draft, and review pleadings, motions, discovery materials and other filings.
• Case Management: Maintain case files, evidence, and correspondence for attorneys.
• Real Estate & Special Matters: Assist with foreclosures, title issues, probate-related matters.
• Legal Research: Conduct research and prepare memoranda to support strategies.
• Client Interaction: Build relationships with clients and provide timely updates.
• Calendar Coordination: Schedule hearings, depositions, trial prep, and deadlines.
• Administrative Support: Provide executive support to firm leadership as needed.

Skills

Litigation support

Client communication

Organizational skills

Deadline driven

Confidentiality

Tools

File Vine

Spell book

Vincent AI

Job description

As our firm continues to grow and expand our non-personal injury practice, we're seeking an experienced Litigation Paralegal / Special Projects Paralegal to help support a diverse range of complex legal matters, primarily focused on real estate and civil litigation. Working directly with the Director of Litigation and the firm owner, you'll play an integral role in managing challenging cases while helping deliver exceptional service and results for our clients.

What you’ll do:

• Document Drafting: Prepare, draft, and review a wide range of litigation documents, including pleadings, motions, discovery materials, and other critical legal filings that support successful case outcomes.
• Case Management: Oversee and maintain organized case files, evidence, and correspondence, ensuring attorneys have timely access to the information they need at every stage of litigation.
• Real Estate & Special Matters: Assist with complex real estate disputes, foreclosures, title matters, probate-related matters, and other specialized legal issues, contributing to high-quality legal representation across diverse matters.
• Legal Research: Conduct thorough legal research and prepare memoranda that help attorneys develop effective legal strategies and well-supported arguments.
• Client Interaction: Build strong client relationships through professional, responsive communication, providing a positive experience while keeping matters moving forward.
• Calendar Coordination: Coordinate hearings, depositions, trial preparation, and key litigation deadlines, helping ensure matters progress efficiently and nothing falls through the cracks.
• Administrative Support: Provide executive administrative support to the firm owner as needed, including calendaring, meeting reminders, and related coordination to help keep priorities organized and on track.

What we’re looking for:

• Experience and Skills: Brings at least 5 years of litigation paralegal experience (8+ years strongly preferred), with a strong background in civil litigation. Experience handling real estate matters is highly valued.
• Technical Proficiency: Experience with File vine (or similar case management software) is preferred, along with the ability to leverage AI tools such as Spell book and vLex’s Vincent AI to improve efficiency.
• Communication Skills: Demonstrates exceptional verbal and written communication skills, enabling clear, concise, timely, and proactive communication with attorneys, staff, clients, courts, and opposing counsel. The successful candidate proactively communicates developments, identifies potential issues before they become problems, and recognizes that effective internal communication and teamwork are critical to ensuring deadlines are met, matters are properly prioritized, and clients receive outstanding service.
• Organizational Skills: Excels at managing multiple priorities, maintaining meticulous organization, and ensuring deadlines and deliverables are consistently met in a fast-paced environment.
• Reliability: Dependable, punctual, and accountable, with a proven history of consistently meeting deadlines and following through on commitments.
• Professional Judgment: Naturally curious and proactive in asking thoughtful questions, balanced with receptiveness to direction and constructive feedback.
• Confidentiality: Maintains strict confidentiality and exercises sound judgment when handling sensitive legal, client, and firm information.
• On-Site Engagement: This is a full-time, in-office position based in our Naples, Florida office. The ideal candidate thrives in a collaborative environment and enjoys working closely with colleagues. Standard hours are Monday through Friday, 8:30 a.m. to 5:00 p.m.

Why you should work here:

• Diverse Case Exposure: Expand your legal expertise by working on a broad range of complex matters, including civil litigation, real estate disputes, foreclosures, title issues, and other unique legal challenges.
• Professional Growth: Work alongside experienced attorneys and firm leadership, gaining valuable mentorship, practical insights, and hands-on experience that will strengthen your legal knowledge and professional development.
• Leadership Access: Collaborate directly with the firm owner and the Director of Litigation, contributing to meaningful legal matters while gaining firsthand exposure to their experience, decision-making, and strategic approach.
• Meaningful Work: Help clients navigate complex legal challenges while contributing to high-quality legal representation that makes a meaningful difference in their lives.