Litigation Operations & Claims Coordinator

Technibus, Inc.; Sugar Land (TX); On-site; USD 60,000 - 75,000; Full time

Job summary

IES in Sugar Land, TX, seeks a Litigation Specialist to provide advanced administrative and litigation support within the Legal Department. You will assist with complex matters, coordinate case activity, and help prepare legal documents, working with attorneys, outside counsel, and insurance carriers.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. On-site work and visa sponsorship not offered.

Qualifications

• Strong organizational and document management skills with attention to detail and accuracy.

Responsibilities

• Prepares, reviews, formats, and organizes legal documents, pleadings, correspondence, discovery materials, and other litigation-related documents for review and approval.
• Coordinates insurance claim handling activities with third-party adjusters, insurance carriers, and outside counsel to support litigation and claims management processes.
• Maintains and updates electronic case files via SharePoint in accordance with company standards and records management procedures.
• Manages and updates the Litigation Spreadsheet to actively track the status and procedural history of assigned cases.
• Tracks and monitors litigation deadlines, court dates, filing requirements, discovery obligations, and other critical case-related activities for assigned matters to ensure timely compliance.
• Manages and updates calendar invites for hearings, meetings, filing deadlines, mediations, and other important events.
• Coordinates with outside counsel, insurance representatives, and internal departments to obtain information, records, and documentation related to litigation and claims matters.
• Reviews documents for completeness, accuracy, and proper formatting.
• Assists with document collection, review, organization, and production for litigation, discovery, subpoenas, and legal requests.
• Assists in preparing draft discovery responses and related document production for review and approval.
• Drafts legal correspondence, settlement communications, claim-related letters, and other litigation-related communications for review and approval.
• Reviews legal documents and filings for completeness, accuracy, consistency, and compliance with court rules and company standards prior to filing or distribution.
• Assists with coordination of litigation strategy meetings, mediations, depositions, and trial preparation activities.
• Provides guidance and support to junior litigation support staff and assists with training on litigation procedures, systems, and department processes.
• Maintains confidentiality of sensitive legal, personnel, and company information.
• Perform additional duties as assigned.

Skills

Organizational skills

Attention to detail

Communication skills

Legal terminology knowledge

Independent work

AI tools for legal tasks

Microsoft Office

SharePoint

Adobe Acrobat

Education

High school diploma or GED

Associate/Bachelor’s in legal studies or related field

Tools

SharePoint

Microsoft Office Suite

Adobe Acrobat

Job description

IES in Sugar Land, TX, seeks a Litigation Specialist to provide advanced administrative and litigation support within the Legal Department. You will assist with complex matters, coordinate case activity, and help prepare legal documents, working with attorneys, outside counsel, and insurance carriers.

The role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment. On-site work and visa sponsorship not offered.