Litigation Legal Secretary (Part-Time)

Germer; Beaumont (TX); Hybrid; USD 25,000 - 39,000; Part time

Job summary

Gilder Search Group in Beaumont, TX is seeking an experienced, part-time Litigation Legal Secretary to support Insurance/Personal Injury Defense, Products Liability, and Construction Litigation teams. The role emphasizes calendar management, document drafting, filing, and client communications.

Ideal candidates have at least 3 years of law firm litigation support, strong MS Office skills, knowledge of e-filing systems (CM/ECF, PACER, eFileTexas), and excellent written and verbal communication

Qualifications

• Minimum 3 years of recent law firm experience providing litigation support.
• Proficiency with MS Office suite and document drafting.
• Strong grammar, proofreading, and formatting abilities.

Responsibilities

• Calendaring and scheduling.
• Drafting and formatting letters, simple correspondence, and case documents.
• Mailing, scanning, copying, and answering phones.
• Electronic data organization and maintenance.
• Time entry for attorneys’ billable hours.
• E-filing in federal and state jurisdictions.
• Verbal and written communications with clients, courts, and counsel.
• Opening new matters/files and assisting with conflict checks.
• Maintaining master file lists.
• Processing invoices and reimbursements.
• Reviewing bills for accuracy.
• Performing other duties as assigned.

Skills

Litigation secretarial experience

MS Office proficiency

Communication skills

Organizational skills

Legal terminology knowledge

Tools

CM/ECF

PACER

eFileTexas

Outlook

Word

Excel

Job description

We are currently seeking an experienced, part-time Litigation Legal Secretary to support attorneys in our Insurance/Personal Injury Defense, Products Liability, and Construction Litigation teams.

This position works closely with attorneys, paralegals, and other team members to provide day-to-day administrative and litigation support, maintain organization, and ensure deadlines and tasks are handled timely. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple priorities in a fast-paced, team-oriented environment.

Our Legal Secretaries work within a collaborative team structure and are expected to provide additional support where needed to meet the needs of the team. Legal Secretaries are assigned to specific attorneys rather than working within a secretarial pool.

Role Responsibilities:

• Calendaring and scheduling.
• Drafting and formatting cover letters, simple correspondence, case-related documents, and other various document shells.
• Mailing, scanning, copying, and answering telephones.
• Electronic data organization and maintenance.
• Time entry for attorneys’ billable hours into accounting system.
• E-filing in various federal and state jurisdictions.
• Verbal and written communications with clients, court personnel, and other counsel.
• Opening new matters/files and assist with conflict checks.
• Maintaining master file lists.
• Processing invoices and reimbursements.
• Review bills for accuracy; and
• Performing other duties as assigned by team members.

Qualifications and Skills:

• Minimum of 3 years of recent law firm experience providing legal secretarial/legal assistant support in a litigation practice required (civil litigation background is preferred, defense background is a plus).
• Proficiency in Microsoft Outlook, Word, Power Point and Excel.
• Strong knowledge of legal terminology, litigation procedures, and local court requirements.
• Proficiency with state and federal e-filing systems, including eFileTexas, CM/ECF, and PACER.
• Working knowledge of the Texas Rules of Civil Procedure.
• Excellent written and verbal communication skills, including strong grammar, proofreading, and document formatting.
• Ability to work independently and collaboratively while exercising professionalism, discretion, and appropriate handling of confidential information. High level of attention to detail, ability to work independently, maintain client confidentiality, and strong organizational skills.