Legal Secretary

Germer PLLC; Houston (TX); On-site; USD 52,000 - 70,000; Full time

Job summary

Germer PLLC in Houston seeks an experienced Litigation Legal Secretary for full-time, on-site support in insurance defense matters. The role covers document prep, correspondence, court filings, calendar management, e-filing, and billing entry in a fast-paced setting.

The ideal candidate has 5+ years in a law firm litigation role, strong Microsoft Office and e-filing skills, and excellent communication. Competitive benefits offered.

Qualifications

• Minimum of 5 years of recent law firm experience providing legal secretarial support in a litigation practice.
• Proficiency with Microsoft Outlook, Word, PowerPoint and Excel.
• Proficiency with state and federal e-filing systems (eFileTexas, CM/ECF, PACER).
• Working knowledge of the Texas Rules of Civil Procedure.
• Excellent written and verbal communication, grammar, proofreading and formatting.

Responsibilities

• Calendaring and scheduling for attorneys and teams.
• Drafting and formatting letters, correspondence, and case-related documents.
• Mailing, scanning, copying, and answering telephones.
• Electronic data organization and maintenance.
• Time entry for lawyers’ billable hours in the accounting system.
• E-filing in various federal and state jurisdictions.
• Communicating with clients, court personnel, and opposing counsel.
• Opening new matters and performing conflict checks.
• Maintaining master file lists and processing invoices/reimbursements.
• Reviewing bills for accuracy and performing other duties as assigned.

Skills

Litigation support

Legal secretarial experience

5+ years experience

EFiling knowledge

Document drafting

Tools

Outlook

Word

PowerPoint

Excel

Job description

Germer PLLC is seeking an experienced, full-time Litigation Legal Secretary to provide high-level support to attorneys and assigned team members in the firm’s Houston office handling insurance defense matters. Candidates whose litigation experience is limited in insurance defense may not be well suited for the caseload associated with this position. Candidates will provide a full range of administrative and litigation support including, but not limited to, document creation, preparation and revision of correspondence, administrative filings, court filings, electronic transcription, expense reimbursement processing, travel arrangements, and calendar maintenance.

This position requires exceptional organizational skills, strong professional administrative experience, and the ability to think independently in a fast-paced legal environment. A successful candidate will maintain high standards of accuracy, confidentiality, and professionalism while managing multiple priorities.

Role Responsibilities:

• Calendaring and scheduling.
• Drafting and formatting cover letters, simple correspondence, case-related documents, and other various document shells.
• Mailing, scanning, copying, and answering telephones.
• Electronic data organization and maintenance.
• Time entry for attorneys’ billable hours into accounting system.
• E-filing in various federal and state jurisdictions.
• Verbal and written communication with clients, court personnel, and other counsel.
• Opening new matters/files and assist with conflict checks.
• Maintaining master file lists.
• Processing invoices and reimbursements.
• Review bills for accuracy and perform other duties as assigned by team members.

Qualifications and Skills:

• Minimum of 5 years of recent law firm experience providing legal secretarial/legal assistant support in a litigation practice required.
• Proficiency in Microsoft Outlook, Word, Power Point and Excel.
• Proficiency with state and federal e-filing systems, including eFileTexas, CM/ECF, and PACER.
• Working knowledge of the Texas Rules of Civil Procedure.
• Excellent written and verbal communication skills, including strong grammar, proofreading, and document formatting.

We offer competitive compensation and a comprehensive benefits package including medical, dental, vision, 401K and more.