Litigation Legal Secretary

Lorber, Greenfield & Olsen, LLP; California; Hybrid; USD 68,000 - 83,000; Full time

Benefits offered by this job

Direct partner & team collaboration

Bonus opportunities

Work-life balance

Remote / hybrid / in-office

Flexible paid leave

Medical HMO/PPO insurance

Vision insurance

Employer paid life insurance

Long-term disability

Flex spending plan

401(k) + employer match

Job summary

Lorber, Greenfield & Olsen, LLP is seeking an experienced Litigation Secretary to support one of our California partners. If you thrive in a fast-paced environment and enjoy staying organized, this role is for you.

Responsibilities include drafting and editing legal documents, managing attorney calendars, filing with courts, coordinating travel, and assisting with billing and CLE tracking. We offer flexible work arrangements across onsite, remote, and hybrid models.

Qualifications

• 3+ years in civil litigation and calendaring.
• Experience with CA state/local e-filing.
• Familiarity with document management systems.
• Intermediate MS Word, PowerPoint, Outlook.
• Knowledge of state/local court rules.
• Trial prep experience is a plus.
• Excellent verbal and written communication.
• Strong attention to detail and proofreading.
• Ability to multitask in a fast-paced litigation setting.
• Reliable, punctual, professional.

Responsibilities

• Draft and edit legal documents, including correspondence, pleadings, and discovery materials.
• Maintain attorney calendars and monitor court appearance dates, depositions and deadlines.
• Prepare and submit documents for arbitration, mediation, and court proceedings.
• Monitor attorney calendars, file deadlines, and assist with scheduling.
• Process monthly expense reports for assigned attorneys.
• Collaborate with billing on monthly client invoicing.
• Track and support continuing legal education and bar admission requirements.
• Coordinate travel arrangements for assigned attorneys.
• Maintain knowledge of cases and projects.
• Handle confidential materials with discretion.
• Perform additional administrative tasks as needed.

Skills

Litigation calendaring

Electronic filing CA

Document management

MS Word/PowerPoint/Outlook

Court rules knowledge

Trial preparation

Communication skills

Attention to detail

Multitasking

Interpersonal skills

Reliability

Job description

Lorber, Greenfield & Olsen, LLP has been a trusted name in civil litigation defense for over 46 years. Since 1980, we've built our reputation on successfully representing developers and general contractors in complex construction defect and casualty claims — and our AV® Peer Review Rating from Martindale-Hubbell is a testament to the caliber of work we deliver. We're a firm that takes its cases seriously and its people even more so.

We believe in empowering our employees to work where they're most productive. Whether you prefer being onsite, working remotely, or a hybrid approach, the choice is yours. We trust our team members to choose the work arrangement that best fits their lifestyle and working style.

The Role

We are looking for an experienced Litigation Secretary to support one of our California partners. If you love staying organized, keeping attorneys on track, and you thrive in a fast-paced environment—this is your moment.

• Draft and edit legal documents, including correspondence, pleadings, and discovery materials
• Maintain attorney calendars and monitor all court appearance dates, depositions and discovery deadlines
• Prepare and submit documents for arbitration, mediation, and court proceedings
• Monitor attorney calendars, track filing deadlines, and assist with schedule management
• Process monthly expense reports for assigned attorneys
• Collaborate with billing department on monthly client invoicing
• Track and support attorneys' continuing legal education and bar admission requirements
• Coordinate travel arrangements for assigned attorneys
• Maintain current knowledge of assigned attorneys' cases and projects
• Handle confidential and time-sensitive materials with discretion
• Perform additional administrative tasks as needed

What We're Looking For

• Minimum 3 years of recent civil litigation and calendaring experience
• Experience with electronic court filing systems, particularly CA state and local e-filing
• Familiarity with document management systems
• Intermediate proficiency in Microsoft Word, PowerPoint and Outlook
• Knowledge of state and local court rules and filing procedures
• Trial preparation experience is beneficial
• Excellent verbal and written communication skills
• Strong attention to detail and proofreading abilities
• Adept at multitasking while maintaining work quality and meeting deadlines
• Effective interpersonal skills and ability to work in a fast-paced litigation environment
• Reliable, punctual, and professional

Benefits & Perks

• Direct partner & team collaboration
• Bonus opportunities
• Work-life balance
• Remote / hybrid / in-office
• Flexible paid leave
• Medical HMO/PPO insurance
• Vision insurance
• Employer paid life insurance
• Long-term disability
• Flex spending plan
• 401(k) + employer match

We welcome candidates of all salary ranges to apply. The anticipated compensation for this role starts at $75,000; the final figure will be determined based on several factors, including the selected candidate's expertise, background and location. We will discuss compensation during our initial meeting.