Litigation Legal Secretary

Burnett Specialists; Austin (TX); On-site; USD 42,000 - 62,000; Full time

Job summary

Burnett Specialists is seeking a full-time Legal (Litigation) Secretary to provide administrative support to a team of civil defense attorneys in Austin, Texas. The role emphasizes timely drafting of basic legal documents, calendar management, and file organization to keep a fast-paced litigation docket on track.

The ideal candidate has 5+ years of litigation experience, strong MS Office skills, and familiarity with state and federal e-filing.

Qualifications

• 5+ years of litigation experience in a law firm.
• Defense litigation experience preferred.
• Strong knowledge of litigation procedures and rules.
• Excellent grammar, proofreading and secretarial skills.
• Proficiency in MS Office and e-filing systems.

Responsibilities

• Provides administrative support to civil litigation defense attorneys.
• Drafts basic legal documents including pleadings, discovery and correspondence.
• Manages attorney calendars and litigation deadlines.
• Handles vendor invoices and expense reporting.
• Manages correspondence via email, phone, and mail.
• Performs e-filing in state and federal courts (e-File Texas, NextGen).
• Enters attorney time into billing system using L&A codes.
• Runs conflict checks and opens new client matters; closes files.
• Maintains confidentiality and professional communication with clients and courts.
• Multitasks effectively in a busy docket; occasional overtime.

Skills

Litigation experience

Calendar management

Confidentiality

Multi-tasking

Client communication

Billing/time entry

Tools

MS Office Suite

E-filing systems

iManage

Billing software

Job description

An insurance defense law firm, is seeking a full-time Legal (Litigation) Secretary to provide secretarial support to 4+ attorneys. Qualified candidates will have the following knowledge, skills and abilities:

Job Duties:

• Provides administrative support to a team of civil litigation defense attorneys;
• Draft basic legal documents including standard pleadings, discovery and correspondence for review by the attorneys;
• Manage and maintain attorney’s calendars, including litigation deadlines and scheduling meetings;
• Basic accounting duties including processing vendor invoices, preparing check requests and submitting invoices / expense reports for payment to the client or accounting;
• Handle incoming and outgoing correspondence, including emails, phone calls and mail;
• Manages E-filing in both state and federal courts using e-File Texas and NextGen;
• Enters attorney time into billing system using L & A codes on billing software;
• Run conflict checks and open new client matters;
• including closing files;
• Exercises discretion and maintains information of a confidential nature;
• Communicate with clients, court personnel and other counsel in a professional manner;
• Able to multi-task to assist with handling a busy litigation docket;
• Occasional overtime, as needed and other duties as assigned;

Qualifications:

• 5+ years of recent litigation experience in a law firm. Defense litigation experience preferred;
• Some knowledge of the litigation process;
• rules of procedure;
• excellent litigation, secretarial, grammar, and proofreading skills;
• High proficiency in MS Office Suite;
• Experience with electronic court filings (state and federal);
• Familiarity with DMS (document management system), preferably iManage;