Litigation Legal Practice Assistant

Adams & Martin Group; Irvine (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

Adams & Martin Group seeks a Litigation Legal Practice Assistant to support our Irvine team in person. The role requires independence, confidentiality, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate brings 5+ years of litigation support experience, strong organization, and excellent communication skills. Proficiency with MS Office, NetDocuments, and document management is essential; a degree is preferred.

Qualifications

• 5+ years of experience as a litigation legal assistant.
• Experience in Complex Litigation and Trial preferred.
• Excellent written and verbal communication; grammar and proofreading.
• Proficiency in Microsoft Office; advanced Excel and PowerPoint preferred.
• Experience with electronic databases and document management systems.
• Familiarity with NetDocuments or similar document management systems.

Responsibilities

• Draft, proofread, and format pleadings and legal documents with precision.
• Manage electronic filing of legal documents in Federal and State courts.
• Coordinate in-person and virtual meetings, including scheduling and IT support.
• Maintain attorney calendars and schedules with timely reminders.
• Provide daily administrative and clerical support to assigned attorneys.
• Open new client and matter files and assist with intake procedures.
• Prepare and submit electronic expense reports.
• Arrange travel itineraries and manage related logistics.
• Redline and compare documents using document comparison software.
• Organize and maintain electronic and paper files using NetDocuments.
• Analyze and save key correspondence and emails with standardized naming conventions.
• Foster positive working relationships with clients, attorneys, and staff.
• Conduct research as requested by attorneys or paralegals.
• Respond professionally to inquiries from clients, attorneys, and internal teams.
• Maintain confidentiality and discretion in all client matters.
• Enter attorney time using Intapp Time.
• Provide backup support to other team members as needed.

Skills

Independent work

Time management

Communication skills

Proofreading

Education

Associate or Bachelor's degree preferred

Tools

NetDocuments

Intapp Time

Microsoft Office

Excel

PowerPoint

Job description

We are seeking a highly skilled and motivated Litigation Legal Practice Assistant to join our Irvine office. This in-person position supports a dynamic litigation team and requires a proactive professional who can work independently, maintain strict confidentiality, and manage multiple priorities in a fast-paced environment.

The ideal candidate will demonstrate exceptional attention to detail, professionalism, and a commitment to delivering superior service to attorneys and clients alike.

Responsibilities

• Draft, proofread, and format pleadings and legal documents with precision and professionalism.
• Manage electronic filing of legal documents in both Federal and State courts, ensuring compliance with all procedural requirements.
• Coordinate in-person and virtual meetings, including scheduling, room reservations, catering, and IT support.
• Maintain attorney calendars and schedules, ensuring timely reminders and updates.
• Provide daily administrative and clerical support to assigned attorneys.
• Open new client and matter files and assist with related intake procedures.
• Prepare and submit electronic expense reports.
• Arrange travel itineraries and manage related logistics.
• Redline and compare documents using document comparison software.
• Organize and maintain electronic and paper files using NetDocuments.
• Analyze and save key correspondence and emails using standardized naming conventions.
• Foster positive working relationships with clients, attorneys, and staff.
• Conduct research as requested by attorneys or paralegals.
• Respond professionally to inquiries from clients, attorneys, and internal teams.
• Maintain strict confidentiality and demonstrate discretion in all client matters.
• Enter attorney time using Intapp Time.
• Provide backup support to other team members as needed.
• Contribute to a collaborative and supportive team environment.

Requirements

• High School Diploma or GED required; associate or bachelor's degree preferred.
• Minimum of 5+ years of experience as a litigation legal assistant.
• Experience in Complex Litigation and Trial is preferred.
• Proven ability to work independently and exercise sound judgment.
• Strong organizational and time management skills with the ability to prioritize effectively.
• Excellent written and verbal communication skills, including grammar and proofreading.
• Proficiency in Microsoft Office Suite; advanced Excel and PowerPoint skills preferred.
• Experience with electronic databases and document management systems.
• Familiarity with NetDocuments or similar document management systems preferred.

Compensation:

The estimated salary range for this role for 5-15 years' experience is $80,000 - $100,000. Starting salary will be determined based on qualifications and experience.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.