Legal Practice Assistant/Paralegal

Womble Bond Dickinson (US) LLP; Irvine (CA); Hybrid; USD 75,000 - 120,000; Full time

Job summary

Womble Bond Dickinson LLP (US) LLP in Irvine, CA, seeks a hybrid Legal Practice Assistant/Paralegal to support litigation attorneys. This on-site role requires strong litigation support and admin skills, including e-filing and document management.

Ideal candidates have 5–15 years of law firm experience and a Paralegal Certificate. Responsibilities include drafting and editing pleadings, handling electronic discovery, calendar management, and assisting with depositions and trials.

Qualifications

• Bachelor’s degree and Paralegal Certificate with 5–15 years litigation firm experience.
• Experience e-filing in California State and Federal Courts.
• Excellent oral and written communication skills.
• Highly organized and discreet with client confidentiality.
• Proficient in MS Office and familiarity with electronic document management systems.

Responsibilities

• Format and edit litigation documents for civil pleadings, motions, and briefs.
• Manage electronic discovery including reviews, coding, and bates numbering.
• Coordinate with court personnel; file documents in federal/state courts.
• Attend depositions, mediations, arbitrations, and trials; assist with witnesses and tech.
• Proofread all written work and calendar court deadlines.
• Organize discovery and pleadings for attorney review.
• Support conflicts checks, new matter openings, and engagement letters.
• Assist with firm billing/timekeeping and client bill review.
• Arrange attorney travel and reimbursements.

Skills

Litigation support

E-filing

Document management

Microsoft Office

Relativity

Communication

Education

Bachelor’s degree

Paralegal Certificate

Tools

Relativity

Job description

Womble Bond Dickinson LLP (US) has an immediate opening for a hybrid Legal Practice Assistant/Paralegal in their Irvine, California office. This individual would support litigation attorneys, so prior experience is needed. Duties will include a combination of complex litigation practice support as well as traditional administrative responsibilities. This position is required to work on-site Monday - Friday during normal business hours.

Responsibilities

• Format and edit litigation documents, for civil pleadings, motions, discovery, trial materials and appellate briefs.
• All aspects of electronic discovery, including the ability to manage document reviews and productions, i.e., loading and coding documents, bates numbering, logging productions, and searching for documents in Relativity Database.
• Possess knowledge of federal/state electronic court filing procedures and interaction with court personnel.
• Attend depositions, mediations, arbitrations, and trial, and handling logistics, exhibits, assisting in preparing witnesses and experts, and technology needs relating to same
• Proofread and review all written work, including correspondence, memos, discovery, and court filings.
• Calendar court deadlines.
• Organize discovery, research, pleadings, and other relevant documents for attorney review and case preparation.
• Manage attorneys’ client, court, and firm administrative obligations and deadlines.
• Support attorneys’ participation in outside organizations and sponsorship of client development events.
• Assist attorneys with compliance of firm billing and timekeeping requirements.
• Review and edit client bills in accordance with client billing requirements.
• Manage conflicts checks, new client matter openings, engagement letters, and waiver letters.
• Manage attorneys’ travel portfolios, including making travel arrangements, maintaining travel profiles, developing cost effective travel solutions and calendaring travel.
• Process expense reimbursements.

Requirements

• Bachelor’s degree and Paralegal Certificate preferred with 5 - 15 years related experience in a mid or large-sized law firm.
• Must have experience e-filing in California State and Federal Courts.
• Excellent oral and written communication skills.
• Proven ability to handle confidential information with discretion and to demonstrate the highest level of client service and response.
• Extremely organized and detail oriented.
• Ability to work independently and complete tasks in a timely manner.
• Demonstrate ability to communicate in a proficient, tactful, and confident manner with external clients and coworkers.
• Proficient in Microsoft Outlook, Word, Excel, and PowerPoint.
• Familiarity with electronic document management systems.
• Able to thrive in a fast-paced environment and accept responsibility.
• Value the efficiencies and benefits of working with teams.

An Equal Opportunity/Affirmative Action/Pro Disabled and Veteran Employer.

COMPENSATION

The estimated salary range for 5-15 years of experience is approximately $75,000-$120,000. Please note that salary may be higher or lower depending upon location and years of experience.

Womble Bond Dickinson (US) LLP will consider all qualified applicants for employment, including those with arrest or conviction records, in a manner consistent with the requirements of applicable federal, state, and local laws, including the California Fair Chance Act, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the San Francisco Fair Chance Ordinance.

Los Angeles County applicants: Material job duties for this position are listed above. Criminal history may have a direct, adverse, and negative relationship with some of the material job duties of this position. These include the duties and responsibilities listed above, as well as the abilities to adhere to firm policies, exercise sound judgment, effectively work safely and respectfully with others, exhibit trustworthiness, and safeguard business operations.