Litigation Legal Assistant and Assistant Office Manager

Jobot; San Francisco (CA); On-site; USD 95,000 - 115,000; Full time

Job summary

Jobot in San Francisco is seeking an experienced Litigation Legal Assistant to support attorneys across California offices. You will prepare e-filed documents, manage calendars, and coordinate discovery logistics for state and federal courts.

Base duties include budget and invoice coordination, training, and client service, with strong CA/federal court knowledge and 8+ years in litigation support. This role is office-based with collaboration across teams.

Qualifications

• 8+ years of litigation legal assistant experience in a law firm.
• Experience supporting multiple attorneys in complex litigation.
• Strong California and federal court filing knowledge.
• Advanced Microsoft Office skills and prioritization under limited supervision.
• Excellent communication, discretion, organization, and client service.

Responsibilities

• Prepare and e-file litigation documents in California state and federal courts.
• Manage calendars, deadlines, discovery logistics, trial materials, time entry, and billing coordination.
• Support office services, vendors, supplies, facilities, and administrative procedures.
• Coordinate onboarding, office events, meetings, training, and employee engagement activities.
• Assist with budgets, invoices, and projects involving HR and firm leadership.
• Provide operational support when the regional office manager is absent.

Skills

Litigation support

Paralegal experience

Court filings

MS Office

Communication

Tools

Document management systems

Billing coordination

Job description

Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

Sometimes Jobot is required to perform background checks with your authorization. Jobot will consider qualified candidates with criminal histories in a manner consistent with any applicable federal, state, or local law regarding criminal backgrounds, including but not limited to the Los Angeles Fair Chance Initiative for Hiring and the San Francisco Fair Chance Ordinance.

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Job Details

Salary: $95,000 - $115,000 per year

Base pay depends on experience, location, and job-related qualifications. Bonus eligibility and benefits are subject to the employer’s applicable plans.

Base compensation: $95,000–$115,000.

Work arrangement: Based in the San Francisco office, supporting attorneys and projects across California offices. Attendance requirements to be discussed.

Benefits: Direct client exposure, collaboration with experienced litigators, professional development, unlimited attorney PTO, comprehensive benefits, and discretionary and billable-hours-based bonus opportunities.

This Jobot Job is hosted by: Christina Finster

What you will do

• Prepare and e-file litigation documents in California state and federal courts.


• Manage calendars, deadlines, discovery logistics, trial materials, time entry, and billing coordination.


• Support office services, vendors, supplies, facilities, and administrative procedures.


• Coordinate onboarding, office events, meetings, training, and employee engagement activities.


• Assist with budgets, invoices, and projects involving HR and firm leadership.


• Provide operational support when the regional office manager is absent.

What you bring

• 8+ years of litigation legal assistant experience in a law firm.


• Experience supporting multiple attorneys in complex litigation.


• Strong California and federal court filing knowledge.


• Advanced Microsoft Office skills and ability to manage priorities with limited supervision.


• Excellent communication, discretion, organization, and client service.


• Law firm office management, supervisory experience, document management systems, and defense practice support preferred.