Litigation Legal Assistant

Mandelbaum-Barrett-P; Roseland (NJ); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) retirement plan

Paid time off

Voluntary programs

Job summary

Mandelbaum Barrett PC in Roseland, NJ is seeking a Litigation Legal Assistant to support attorneys in our busy litigation practice. This full-time, in-person role focuses on calendar management, document preparation, and case file organization from inception through resolution.

The ideal candidate has 4+ years of experience in a law firm, strong MS Office and document management skills, and a detail-oriented, proactive approach. Competitive benefits and a salary range of 75k–90k are offered.

Qualifications

• 4+ years of experience supporting litigation attorneys in a law firm environment.
• Experience supporting commercial litigation matters is preferred.
• Bachelor’s degree or equivalent professional experience preferred.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Experience with document management systems such as NetDocuments or SurePoint preferred.
• Familiarity with state and federal court filing procedures and deadlines.
• Strong organizational, multitasking, and time-management skills.

Responsibilities

• Perform daily administrative and litigation support tasks including document preparation and filing deadlines.
• Prepare, revise, proofread, and finalize legal documents such as pleadings, motions, and subpoenas.
• Coordinate and maintain attorney calendars and court appearances.
• Electronically file documents in state and federal courts (NJ E-Courts, NYSCEF, PACER).
• Assist with discovery management, document productions, and trial preparation.
• Maintain case files in physical and electronic formats.
• Communicate professionally with clients, courts, and opposing counsel.
• Enter attorney time and assist with billing and matter management.

Skills

MS Office

Time management

Attention to detail

Communication skills

Education

Bachelor’s degree

Tools

NetDocuments

SurePoint

NYSCEF

PACER

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Litigation Legal Assistant

Full Time Roseland, NJ, US

2 days ago Requisition ID: 1140

Salary Range: $75,000.00 To $90,000.00 Annually

Purpose of Role:

We are seeking a detail-oriented, highly organized, and proactive Litigation Legal Assistant to support attorneys within the firm’s litigation practice in Roseland, NJ. This position will support a dynamic team handling complex commercial litigation matters. The ideal candidate will thrive in a fast-paced environment, demonstrate exceptional organizational skills, and play a critical role in ensuring the efficient management of matters from inception through resolution. This is a full-time, in-person role.

Key Responsibilities:

• Perform daily administrative and litigation support tasks, including document preparation, file organization, data management, and calendaring of critical deadlines.
• Prepare, revise, proofread, and finalize legal documents, including pleadings, motions, briefs, discovery requests and responses, subpoenas, and correspondence.
• Coordinate and maintain attorney calendars, including court appearances, depositions, mediations, hearings, client meetings, and filing deadlines.
• Electronically file legal documents in state and federal courts, including NJ E-Courts, NYSCEF, and PACER.
• Assist attorneys with discovery management, document productions, exhibit preparation, and trial preparation.
• Maintain case files and organize litigation materials in both physical and electronic formats.
• Communicate professionally with clients, courts, opposing counsel, and outside vendors while maintaining confidentiality and professionalism at all times.
• Enter attorney time, assist with billing coordination, expense processing, and matter management using firm billing systems.
• Coordinate travel arrangements, meeting logistics, and other administrative support as needed.
• Support multiple attorneys simultaneously while managing competing priorities and deadlines.
• Flexibility to work overtime as needed to meet litigation deadlines and business needs.

Qualifications:

• Minimum of 4+ years of experience as a legal assistant supporting litigation attorneys in a law firm environment.
• Experience supporting commercial litigation matters is preferred.
• Bachelor’s degree or equivalent professional experience preferred.
• Proficiency in Microsoft Office Suite, including Word, Outlook, Excel, and PowerPoint.
• Experience with document management systems such as NetDocuments, SurePoint, or similar platforms preferred.
• Familiarity with state and federal court filing procedures and litigation deadlines.
• Strong organizational, multitasking, and time-management skills with the ability to prioritize effectively in a deadline-driven environment.
• Excellent written and verbal communication skills with a polished and professional demeanor.
• Exceptional attention to detail and accuracy in drafting and proofreading legal documents.
• Ability to work independently while collaborating effectively within a team-oriented environment.

This position offers a salary range of $75,000 - $90,000 annually, commensurate with experience and qualifications. Final compensation will be determined based on factors such as experience, skills, and qualifications. Support staff may also be eligible for discretionary year-end bonuses and a merit-based increase. Our comprehensive benefits package includes medical, dental, vision, life and disability insurance, a 401(k) retirement plan, paid time off, and access to additional voluntary programs. The posted salary range reflects the base pay range for this position.

Equal Opportunity Employer:

Mandelbaum Barrett PC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, veteran status, or any other characteristic protected by applicable federal, state, or local law.