Litigation Legal Assistant

Plona Partners; Phoenix (AZ); Hybrid; USD 80,000 - 95,000; Full time

Job summary

A renowned law firm in Phoenix is seeking a Legal Assistant to support a team of attorneys in a fast-paced litigation environment. The ideal candidate will assist with various administrative tasks, including managing client files, preparing billings, and organizing travel arrangements. This full-time position offers competitive compensation and requires proficiency in legal documentation and client communication. The role is hybrid, allowing for a flexible work arrangement.

Qualifications

• Experience as a Legal Secretary or similar role in litigation.
• Familiarity with law firm practices and administrative systems.
• Strong organizational and multitasking skills.

Responsibilities

• Assist attorneys with intaking applications and conflict checks.
• Enter attorney time into the timekeeping system.
• Maintain paper and electronic client files.
• Prepare and manage client billings and receivables.
• Make and manage travel arrangements.
• Respond to client inquiries and coordinate calendars.

Skills

Legal documentation management

Client communication

Timekeeping proficiency

Travel arrangement

Job description

This range is provided by Plona Partners. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$80,000.00/yr - $95,000.00/yr

Position: Legal Assistant, Litigation or IP

Ranking: AmLaw100

Location: Hybrid

Practice Areas: Commercial Litigation or IP Litigation exp Preferred

Base Salary: $80,000 - $95,000 + OT and Bonus

Job Description

Our client's PHX office is looking for a Litigation Legal Secretary. This candidate would be supporting a group of 5 attorneys in an award-winning Litigation department.

Responsibilities

• Assist attorneys with new business/matter intaking applications and conflict checks
• Accurately enter attorney time into the timekeeping system to meet weekly deadlines
• Establish and maintain paper and electronic client and administrative files in compliance with current Firm policies.
• Work closely with Accounting Department staff to prepare and manage client billings and receivables, preparing and submitting expense reports.
• Proficiency with making and managing travel arrangements with the assistance of a travel agency to ensure all aspects of travel are completed accurately and communicated effectively (i.e., air, hotel, car, train, meeting rooms, travel memberships accounts, and the like)
• Respond to client inquiries via phone and email; arrange meetings and conferences; coordinate calendars; monitor incoming mail, faxes and e-mails; maintain and update client files and other tasks.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Legal, Administrative, and Writing/Editing

Industries

Law Practice and Legal Services