PATENT SPECIALIST

McCarter & English, LLP; Newark (NJ); On-site; USD 50,000 - 90,000; Full time

Benefits offered by this job

Firm-Paid life and AD&D insurance

Short and long-term disability

Medical/prescription drug coverage (em

Dental and vision coverage

401(k) plan with contributions

Paid time off and holidays

Parental leave

Job summary

McCarter & English, LLP is seeking a Patent Specialist in Newark, NJ to prepare IP documents, file with the USPTO, and manage the attorney docket. The role includes drafting correspondence, proofreading, and handling light administrative duties within the patent group.

The ideal candidate has a minimum of two years of patent-related legal secretarial experience, types at least 70 WPM, and demonstrates strong organizational and communication skills. Competitive benefits are offered.

Qualifications

• Two years of legal secretarial experience in the patent field.
• Typing speed of at least 70 WPM.
• Knowledge of US and foreign patent & trademark prosecution procedures.
• Experience preparing IP documents and e-filing with the USPTO.
• Proficiency in MS Office.
• Ability to multi-task in a fast-paced environment.
• Excellent oral and written communication skills.

Responsibilities

• Prepare IP documents and e-file with USPTO and other offices.
• Prepare legal correspondence and proofreading to ensure accuracy.
• Answer calls, transfer to staff, and take messages.
• Maintain attorney’s docket and monitor deadlines.
• Process bills and review billing sheets.
• Coordinate travel and process expenses.
• Daily mailing and filing responsibilities.
• Assist other Patent Assistants as needed.
• Photocopy and collate documents for mailings.
• Prepare reports and presentations.

Skills

Two years of patent secretarial exp

Typing 70 WPM

US and foreign patent/prosecution

IP document prep & USPTO filing

MS Office proficiency

Multi-tasking in fast-paced env

Excellent communication skills

Tools

MS Office

Job description

McCarter & English is actively seeking a Patent Specialist for its Newark NJ office. If you have the appropriate experience, we invite you to consider joining our team. The salary range for this position is $50,000 – $90,000 annually depending on experience. Candidates who receive an offer of employment will be processed through a background check which will be an individualized assessment based on the applicant’s or employee’s specific record and the duties and requirements of the specific job.

Essential Duties

1. Responsible for the preparation of IP documents; e-filing with the USPTO and other offices.
2. Prepare legal correspondence and proofreading to ensure accuracy.
3. Answer telephone calls, transfer calls to the appropriate staff and take messages in their absence.
4. Maintain attorney’s docket and monitor deadlines
5. Process bills; proof billing sheets; review and edit bills
6. Arrange travel; process expenses;
7. Daily mailing and filing responsibilities

RELATED DUTIES

1. Assist other Patent Assistants within the group
2. Photocopy and collate documents for mailings
3. Compile and prepare reports and presentations

MINIMUM QUALIFICATIONS

Training and Experience

A minimum of two years of legal secretarial experience in the patent field. Must type a minimum of 70 words per minute.

Knowledge, Abilities and Skills

1. Comprehensive knowledge of US and foreign patent & trademark prosecution procedures
2. Comprehensive knowledge in the preparation of IP documents; e-filing with the USPTO.
3. Comprehensive knowledge of effective proofreading techniques.
4. Comprehensive knowledge of MS office.
5. Must be able to multi-task in an extremely fast paced environment.
6. Ability to type accurately and use a personal computer.
7. Excellent oral and written communication skills.

Benefits (if FTE requirements met):

• Firm-Paid: Basic life and accidental death and dismemberment (AD&D) insurance and short-term (ST) and long-term (LT) disability benefits.
• Health & Wellness: Comprehensive medical/prescription drug coverage (the Firm pays a share of the cost), including a high deductible health plan with an annual Firm health savings account (HSA) contribution.
• Employee-Paid Voluntary Benefits: Dental and vision coverage, supplemental health plans (accident, cancer and critical illness), flexible spending accounts, optional life and AD&D insurance (supplemental employee, spouse and child) and supplemental STD coverage.
• Retirement: 401(k) plan offering three types of contributions: pre-tax, Roth and after-tax contributions.
• Time Off: Paid Time Off (PTO), paid holidays, and leaves of absence to support work-life balance (e.g. parental leave)

Additional Benefits:

• Free and confidential employee assistance program (EAP) and behavioral health services program
• Firm-paid back-up child/elder care, academic support and pet care program
• Tax-advantaged college savings 529 Plan
• Employee discounts through Working Advantage

Other Compensation:

• Eligibility for discretionary bonus.

McCarter & English, LLP is an Equal Opportunity Employer.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.