Litigation Legal Administrative Assistant - Hybrid

Spencer Fane LLP; Nashville (TN); Hybrid; USD 45,000 - 50,000; Full time

Job summary

Spencer Fane LLP in Nashville, TN is seeking a Legal Administrative Assistant (Litigation) to provide confidential secretarial and administrative support to multiple attorneys and timekeepers. The role involves coordinating communications, maintaining files, processing documents, assisting with billing and time entry, and scheduling meetings and travel in accordance with firm policies.

The ideal candidate has at least 3 years of administrative experience, preferably in a legal setting with

Qualifications

• Three years of administrative assistant experience required.
• Experience in a legal environment preferred.
• Litigation experience preferred.
• Ability to manage multiple tasks and meet deadlines.
• Excellent confidentiality and professional communication.

Responsibilities

• Interact with staff and attorneys in a fast-paced environment.
• Provide secretarial and administrative support to multiple attorneys.
• Coordinate communications, maintain files, and process documents.
• Assist with billing and time entry, and schedule meetings/travel.
• Prepare, edit, and proofread documents; transcribe dictation.
• Support with conflict checks and client/matter intake.
• Organize client files and document management systems.

Skills

Legal experience

Litigation experience

Administrative experience

Time management

Confidentiality

Education

Some college

Tools

Microsoft Office

Document management systems

Adobe Acrobat

Job description

Spencer Fane LLP in Nashville, TN is seeking a Legal Administrative Assistant (Litigation) to provide confidential secretarial and administrative support to multiple attorneys and timekeepers. The role involves coordinating communications, maintaining files, processing documents, assisting with billing and time entry, and scheduling meetings and travel in accordance with firm policies.

The ideal candidate has at least 3 years of administrative experience, preferably in a legal setting with