Litigation Legal Administrative Assistant - Hybrid

LPM Institute; Kansas City (MO); Hybride; USD 28 000 - 39 000; Plein temps

Résumé du poste

LPM Institute in Kansas City, MO is seeking a Legal Administrative Assistant to join a multi-practice LAA team. You will produce documents, manage time entries, e-file, coordinate travel and meetings, handle mail and expenses, and maintain client files while interfacing with attorneys and staff.

The role supports attorneys and paralegals, reports to the LAA Supervisor/Office Manager, and requires at least 3 years in an LAA role, with strong MS Word/Outlook and iManage skills.

Qualifications

• 3-4 years of LAA experience or equivalent.

Responsabilités

• Typing and modifying legal documents accurately and within requested timeframes for assigned legal group.
• Coordinates lengthy and complex document preparation with Work Product Support Services as needed.
• Prepares documents for e-filing as required.
• Reviews and routes incoming mail. Prepares and processes outgoing mail and faxes, arranging for specialized mail or messenger services as required.
• Maintains paper and electronic files in compliance with current policies.
• Works with Information Governance to create and maintain client files and indexes.
• Marks case or matter related documents as needed with filing instructions to ensure proper filing.
• Performs routine filing and retrieves files as needed.
• Maintains chronological files and administrative files for assigned attorneys.
• Responsible for professionally managing incoming calls, including client calls, assisting in coordinating timekeeper calendars, expense reports, travel and meeting arrangements.
• Coordinates specific client dates with the Calendar/Docket Department as needed.
• Prepares and processes new matter forms.
• Receives and screens phone calls and takes messages as required.
• Receives and directs clients and visitors.
• Coordinates travel arrangements, prepares itineraries, and prepares travel expense reports.
• Schedules meetings and arranges for conference rooms and meals.
• Maintains and updates contact names and addresses in the contact database.
• Communicates effectively with clients and with others in the Firm.
• Is proactive in anticipating the business needs of the assigned attorneys; plans ahead and meets deadlines.
• Prepares daily time entries for assigned attorneys utilizing Firm approved narrative guidelines, and submits in a timely manner to Accounting.
• Coordinates client billing matters with Accounting billing staff, attorneys, and clients; prepares billing letters and other requested client financial updates; assists attorneys with tracking and monitoring alternative fee arrangements; assists attorneys with automation, tracking and monitoring of matter budgets.
• General and Administrative (5%)
• Proactively demonstrates effective teamwork and provides assistance to other LAAs as time permits.
• Performs other duties as assigned by core practice group.
• Strong verbal and written communication skills.
• Self-motivated with excellent organizational skills and attention to detail.
• Highly professional with a strong customer service orientation, commitment to meeting deadlines, and ability to multitask in a fast-paced and dynamic environment.

Connaissances

MS Word

Outlook

iManage

Legal document prep

Formation

High School diploma

College or business school

Description du poste

LPM Institute in Kansas City, MO is seeking a Legal Administrative Assistant to join a multi-practice LAA team. You will produce documents, manage time entries, e-file, coordinate travel and meetings, handle mail and expenses, and maintain client files while interfacing with attorneys and staff.

The role supports attorneys and paralegals, reports to the LAA Supervisor/Office Manager, and requires at least 3 years in an LAA role, with strong MS Word/Outlook and iManage skills.