Litigation Legal Administrative Assistant - Atlanta, GA

Baker Donelson; Atlanta (GA); On-site; USD 42,000 - 52,000; Full time

Job summary

Baker Donelson in Atlanta, GA is seeking a Litigation Legal Administrative Assistant to support the Office Support department. The role requires strong legal administrative experience, proficiency in MS Word, Outlook, and Excel, and the ability to type at least 65 words per minute.

The ideal candidate will have a minimum of three years in a professional law firm setting, excellent communication and organizational skills, and the capacity to work independently or as part of a team in a fast-paced

Qualifications

• At least three (3) years of experience providing administrative support in a professional law firm environment.
• A bachelor’s degree is a plus
• At least one (1) year of litigation experience
• Demonstrates strategic thinking and initiative in handling assignments and projects
• Experience with BigHand is a plus
• Work occasionally requires a high level of mental effort and may require irregular hours.

Responsibilities

• Maintaining calendars with litigation dates and deadlines
• Draft, review and format legal documents under attorney supervision, draft and proofread as needed
• E-file with applicable courts, coordinate filing confirmations, and securely scan, index and store documents
• Time entry, reviewing client bills, conducting client conflict checks, new business intake, transcribing dictation
• Assisting attorneys and paralegals in preparation for hearings, mediations, arbitrations and trials
• Physical presence in the office is an essential duty of this position

Skills

MS Word

Outlook

Excel

Typing 65 wpm

Attention to detail

Education

Bachelor’s degree

Tools

BigHand

Job description

Litigation Legal Administrative Assistant - Atlanta, GA

Job Category: Secretaries

Requisition Number: LEGAL002302

• Full-Time
• On-site

Locations

Showing 1 location

Atlanta, Georgia

Description

POSITION: Legal Support Coordinator

FLSA STATUS: Non-Exempt

DEPARTMENT: Office Support

SUPERVISOR: Office Administrator

SUMMARY: Baker, Donelson, Bearman, Caldwell, & Berkowitz, PC has an opening for a Litigation Legal Administrative Assistant in its Atlanta office. The ideal candidate will have a high level of legal experience (minimum of 3 years) and administrative experience, exceptional communication and organizational skills, and the ability to work effectively both independently and as part of a team. Candidates should be proficient in MS Word (high priority), Outlook, and Excel, and be able to type at least 65 words per minute with high accuracy. The candidate should be detail-oriented, a self-starter with excellent problem-solving skills, and able to work well in a fast-paced environment.

This position may be posted externally under a market-aligned title to enhance candidate reach. Upon hire, the official title for the role will be Legal Support Coordinator.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Essential functions are primarily job duties that incumbents must be able to perform unassisted or with some reasonable accommodation made by the employer.

• Maintaining calendars with litigation dates and deadlines
• Prioritizing and executing tasks quickly and accurately
• Draft, review and format legal documents (pleadings, discovery requests/responses, motions, correspondence) under attorney supervision, draft and proofread as needed
• Preparing shell documents for attorneys in relation to discovery, orders, motions, trials and other proceedings
• E-file with applicable courts, coordinate filing confirmations, and securely scan, index and store documents
• Handling a high volume of proofreading;
• Updating and maintaining files, physical and electronic
• Time entry, reviewing client bills, conducting client conflict checks, new business intake, transcribing dictation
• Reviewing vendor invoices and processing them for payment
• Assisting attorneys and paralegals in preparation for hearings, mediations, arbitrations and trials
• Performs other duties as requested by the Office Administrator
• Physical presence in the office is an essential duty of this position

KNOWLEDGE, SKILLS, AND ABILITIES REQUIRED

• At least three (3) years of experience providing administrative support in a professional law firm environment
• A bachelor’s degree is a plus
• At least one (1) year of litigation experience
• Demonstrates strategic thinking and initiative in handling assignments and projects
• Experience with BigHand is a plus
• Work occasionally requires a high level of mental effort and strain when producing a high volume of information
• Work occasionally requires more than 40 hours per week to perform the essential duties of the position; may require irregular hours.

WORKING CONDITIONS

Normal office environment with little exposure to excessive noise, dust, extreme temperatures and the like.

ADDITIONAL INFO

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.

All employees are required to comply with BDBCB's information privacy and security requirements including its acceptable use policy. Such requirements are dictated by laws and regulations, by professional standards and by the marketplace and are directly applicable to BDBCB as well as to BDBCB through its clients.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.