Legal Secretary - Litigation

Baker Brand; Atlanta (GA); On-site; USD 42,000 - 64,000; Full time

Job summary

Baker Brand's Atlanta office is seeking a Legal Secretary to support a litigation team with efficiency and discretion. This non-exempt role reports to the Human Resources Manager and requires handling confidential information in a fast-paced environment.

The ideal candidate will excel at calendar management, e-filing, and coordinating meetings, while delivering superior service to attorneys and clients. This in-office position demands strong organizational skills, proficiency in Microsoft

Qualifications

• High School diploma or GED with 4 years of related experience.
• Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Excellent written and verbal communication and organizational skills.
• Ability to multi-task and manage confidential information.

Responsibilities

• Provide secretarial and administrative support to a litigation team of six or more attorneys.
• File documents electronically in State and Federal courts.
• Track deadlines and maintain attorney calendars and docketing.
• Prepare, proof, and format pleadings and correspondence.
• Organize materials for depositions, hearings, and trials.
• Coordinate travel, scheduling, and meeting arrangements; manage filing and expenses.

Skills

MS Office proficiency

Excellent communication

Attention to detail

Time management

Team-oriented

Education

High School diploma or GED

Tools

Intapp

Job description

Our Litigation department has an excellent opportunity for a Legal Secretary in the Atlanta office. This is a non-exempt position that reports to the Human Resources Manager. The ideal candidate will possess excellent people, organizational, and planning skills and the ability to adapt to fast-paced ever-changing priorities. This role requires creativity and the ability to think innovatively and exercise independent judgment when necessary while handling sensitive and confidential information. This position has an in-office presence of five (5) days a week.

Responsibilities:

• Deliver excellent work and superior service to the Firm’s attorneys and clients; contribute to the Firm’s reputation for excellence by providing highly efficient and effective secretarial and administrative support to a legal team consisting of six or more attorneys.
• Extensive e-filing experience in both State and Federal courts.
• Record and monitor deadlines through the Firm docketing system and individual attorney calendar systems.
• Prepare, proof, and format correspondence, pleadings, and other necessary documentation.
• Organize and prepare notebooks for depositions, hearings, arbitrations, mediations, and trials.
• Make travel arrangements, answer telephones, read and route incoming mail, maintain attorney calendars and contact lists, schedule appointments, reserve conference rooms, organize and coordinate meetings and conferences, maintain filing, process new business intake, and prepare expense reports.
• Enter, review, and edit attorney time entries in time entry system (Intapp) and on proforma bills.
• Demonstrate teamwork by providing secretarial and administrative support to others whenever necessary to meet Firm and client needs; organize and prioritize workload for maximum efficiency and facilitation of Firm and client goals. Foster professional, cooperative, and supportive relationships with peers, superiors, and clients.
• Other duties as requested and assigned.

Requirements:

• High School diploma or General Education Degree (GED); with 4 years of related experience or the equivalent combination of education and experience.
• E-filing experience; proficient in local jurisdictional and federal court rules and procedures.
• Proficiency in Microsoft Office Suite including Word, Outlook, Excel, and PowerPoint.
• Excellent written and verbal communication skills. Ability to communicate effectively with all levels of staff members and attorneys.
• Ability to multi-task and be detail-oriented with strong organizational skills.
• Demonstrates good judgment, tact, and flexibility under pressure in a mixed-matrix environment with many competing priorities.
• A strong client service approach and team orientation.
• Ability to work overtime when needed.

#LI-Onsite

Equal Opportunity Employer
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