Litigation Legal Administrative Assistant

UpCore Solutions; San Jose (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

UpCore Solutions is seeking a highly organized Litigation Legal Administrative Assistant to support our litigation attorneys in the San Jose area. The role requires meticulous document formatting, calendar management, e-filing, and coordination of hearings and deposits.

The ideal candidate has at least seven years of experience in civil litigation support, along with strong proficiency in Word, Outlook, Excel and PowerPoint, and the ability to work independently for multiple attorneys.

Qualifications

• Minimum 7 years of litigation administrative assistant experience, with significant Federal Court experience.
• Strong knowledge of civil litigation calendaring, court filing, motions, discovery, and litigation documentation.
• Familiarity with Intellectual Property and class action litigation.
• Proficiency in Microsoft Word (formatting pleadings, TOC/TOA, redlining), Outlook, Excel, and PowerPoint.

Responsibilities

• Maintains client and administrative files.
• Communicates with clients and other parties.
• Greets and assists clients and visitors.
• Provides meticulous document formatting.
• Schedules and reserves dates for hearings.
• Maintains attorney calendars.
• Arranges court reporters; manages travel and timekeeping or invoices.

Skills

Document formatting

Proofreading

Calendar management

E-filing

Timekeeping

Invoicing

Client communication

Tools

Microsoft Word

Outlook

Excel

PowerPoint

Job description

Job Overview

Our client is currently seeking a highly organized and detail-oriented Litigation Legal Administrative Assistant to join our team. The successful candidate will provide administrative support to our litigation attorneys and assist with the day-to-day operations of our legal department.

Key Responsibilities

• Providing meticulous document formatting, proofreading, and editing of litigation documents for court filings (State and Federal)
• Managing attorney calendars, scheduling hearings, calculating court deadlines, and calendaring depositions and discovery deadlines
• Organizing exhibits, documents, evidence, briefs, and binders for hearings, trials, and meetings
• Handling e-filing in Bay Area State Courts, Federal Courts, and Appellate Courts
• Supporting client communications, travel coordination, timekeeping, and invoice processing for assigned attorneys

Key Requirements

• Minimum 7 years of litigation administrative assistant experience, with significant Federal Court experience
• Strong knowledge of civil litigation calendaring, court filing, motions, discovery, and litigation documentation
• Familiarity with Intellectual Property and class action litigation
• Proficiency in Microsoft Word (formatting pleadings, TOC/TOA, redlining), Outlook, Excel, and PowerPoint
• Highly self-motivated with ability to work independently and manage workload for multiple attorneys

Role responsibilities Maintains client and administrative files Communicates with clients and other parties Greets and assists clients and visitors Provides meticulous document formatting Schedules and reserves dates for hearings Maintains attorney calendars Arranges court reporters Manages incoming mail process Organizes exhibits, documents, evidence, briefs, and appendices Monitors and assists attorneys with receivables Reviews and approves vendor invoices Coordinates attorneys' travel arrangements Keeps record of attorney's expenses Registers attorneys for events Assists with attorney timekeeping and invoice processing Backs up assigned team members.