Litigation Administrative Assistant - Federal & IP Dockets

Upcoresolutions; San Jose (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Upcoresolutions is seeking a highly organized Litigation Legal Administrative Assistant to support our litigation attorneys and day-to-day operations of the legal department.

The role focuses on meticulous document formatting for court filings (State and Federal), managing attorney calendars, scheduling hearings, and handling e-filing across Bay Area State Courts, Federal Courts, and Appellate Courts. Strong civil litigation knowledge and 7 years of experience are required.

Qualifications

• Minimum 7 years of litigation administrative assistant experience, with significant Federal Court experience.
• Strong knowledge of civil litigation calendaring, court filing, motions, discovery, and litigation documentation.
• Familiarity with Intellectual Property and class action litigation.

Responsibilities

• Maintains client and administrative files.
• Communicates with clients and other parties.
• Greets and assists clients and visitors.
• Provides meticulous document formatting.
• Schedules and reserves dates for hearings.
• Maintains attorney calendars.
• Arranges court reporters.
• Manages incoming mail process.
• Organizes exhibits, documents, evidence, briefs, and appendices.
• Monitors and assists attorneys with receivables.
• Reviews and approves vendor invoices.
• Coordinates attorneys' travel arrangements.
• Keeps record of attorney's expenses.
• Registers attorneys for events.
• Assists with attorney timekeeping and invoice processing.
• Backs up assigned team members.

Skills

Litigation calendaring

Court filing

Document formatting

Microsoft Word

Outlook

Excel

PowerPoint

Timekeeping

Invoice processing

Client communications

Administrative support

Job description

Upcoresolutions is seeking a highly organized Litigation Legal Administrative Assistant to support our litigation attorneys and day-to-day operations of the legal department.

The role focuses on meticulous document formatting for court filings (State and Federal), managing attorney calendars, scheduling hearings, and handling e-filing across Bay Area State Courts, Federal Courts, and Appellate Courts. Strong civil litigation knowledge and 7 years of experience are required.