Administrative Assistant II- Pharmacy Dept.- Remote (Massachusetts Only)

Lensa; Watertown (MA); Remote; USD 50,000 - 65,000; Full time

Job summary

A healthcare leader is seeking an Administrative Assistant II for the Pharmacy Department. In this remote position based in Massachusetts, you will provide essential administrative support, manage schedules, and coordinate processes to ensure the smooth operation of the department. The ideal candidate has at least 3 years of experience, preferably in healthcare, along with proficiency in relevant software and strong communication skills.

Benefits

Up to 8% retirement contribution

Paid time off and holidays

Professional development opportunities

Health benefits

Qualifications

• Minimum 3 years of administrative experience, preferably in healthcare.
• Strong communication skills required.
• Pharmacy or healthcare office experience preferred.

Responsibilities

• Provides administrative support to department or group of professionals.
• Coordinates administrative processes and handles confidential information.
• Manages calendars, schedules, and prepares complex reports.

Skills

Communication skills

Proficiency in word processing

Proficiency in spreadsheets

Proficiency in databases

Education

Associate's degree or equivalent experience

Job description

Administrative Assistant II- Pharmacy Dept.- Remote (Massachusetts Only)

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Lensa is a U.S. career site that helps job seekers discover opportunities. We are not a staffing firm or agency. We promote jobs on behalf of our clients, including employers, recruitment agencies, and marketing partners.

Atrius Health, an innovative healthcare leader, provides connected care for over 690,000 patients at 30 locations in eastern Massachusetts. Our team includes 645 physicians, primary care providers, and 420 clinicians working closely with hospital partners, specialists, and nursing facilities. Our vision is to transform care to improve lives by delivering high-quality, patient-centered, coordinated, and cost-effective care. As part of Optum, we aim to build the leading value-based care system in the country.

Summary

Under minimal supervision, provides administrative support to a department or group of professionals. Responsibilities are non-routine and require independent judgment. Makes decisions within established guidelines for planning, organizing, and scheduling. Handles confidential information and maintains knowledge of departmental policies. Reports to department managers, directors, or executives.

Essential Functions

• Acts as administrative liaison regarding purchasing, personnel, facilities, and operations, with regular contact both inside and outside the department.
• Coordinates administrative processes such as supplies, filing systems, and confidential records. May create and maintain databases or spreadsheets.
• Processes invoices, reconciles accounts, and manages event budgets.
• Manages calendars, schedules, and meeting arrangements for staff.
• Prepares complex reports, manuals, and presentations using various software, analyzing data trends from multiple sources.
• Researches, compiles, and analyzes data, often confidential, within established parameters, and reports findings.
• Screens mail and calls, prioritizing urgent documents.
• Drafts, edits, and formats routine correspondence and departmental documents.
• Serves as a resource to staff and may assist in hiring and training new employees.
• In clinical settings, may handle patient inquiries and escalate complex issues.
• Attends events and meetings as a recorder, coordinating follow-up actions.
• Performs all duties in compliance with applicable policies and laws.

Minimum Requirements

• Associate's degree or equivalent experience.
• At least 3 years of administrative experience, preferably in healthcare, with strong communication skills.
• Proficiency in word processing, spreadsheets, and databases; pharmacy or healthcare office experience preferred.

Working Conditions

• Busy office environment with deadlines and interruptions.
• Ability to work remotely and in-office.

Applicants will be tested for drugs post-offer; refusal may affect employment eligibility.

Benefits

• Up to 8% retirement contribution, paid time off, holidays, professional development, and health benefits.

Atrius Health promotes non-discrimination and equal employment opportunity.

Job: Administrative Support
Organization: Pharmacy
Title: Administrative Assistant II- Pharmacy Dept.- Remote (Massachusetts Only)
Location: Watertown MA
Requisition ID: 125217

Questions? Contact [e-mail]