Hybrid Litigation Legal Administrative Assistant

Ballard-Spahr-LLP; Seattle (WA); Hybrid; USD 75,000 - 85,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) retirement plan

Paid time off

Flexible spending accounts

Employee assistance program

Hybrid work arrangement

Job summary

Ballard Spahr LLP in Seattle is seeking an experienced Legal Administrative Assistant to support the Litigation team with case management, filing, and correspondence. This hybrid role requires proactive service, strong judgment, and the ability to manage multiple priorities in a fast-paced environment.

You will maintain case information, create and organize electronic files, prepare pleadings and other documents for state and federal courts, manage attorney calendars, support client intake, and

Qualifications

• Minimum 5 years of litigation experience.
• Proficient in MS Office and able to manage confidential information.
• Strong written and verbal communication skills.
• Excellent organizational skills with the ability to multi-task.

Responsibilities

• Maintain and process case information through final disposition.
• Create and manage electronic files and prepare pleadings and other complex legal documents.
• Prepare documents for state and federal court filings and electronically file documents.
• Maintain attorney calendars, schedules, and contact information.
• Support new client intake and related administrative processes.
• Provide exceptional client service while managing multiple priorities.
• Prepare and process time entries, coordinate billing activities, arrange travel, and manage reimbursements.

Skills

5+ years litigation

Attention to detail

Strong communication

Organizational skills

Confidential information handling

Tools

MS Office

Document management system

Time & billing systems

Job description

Ballard Spahr LLP in Seattle is seeking an experienced Legal Administrative Assistant to support the Litigation team with case management, filing, and correspondence. This hybrid role requires proactive service, strong judgment, and the ability to manage multiple priorities in a fast-paced environment.

You will maintain case information, create and organize electronic files, prepare pleadings and other documents for state and federal courts, manage attorney calendars, support client intake, and