Litigation Documentation Specialist (Complex Cases)

HRB; San Francisco (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

HRB is seeking a Legal Assistant to provide high-level administrative and document support to attorneys and staff, with a focus on complex class action litigation. You will prepare, format, revise, and proofread litigation documents and filings, while maintaining confidentiality and adhering to firm standards.

The role requires advanced Word formatting, strong proofreading skills, and experience with document management systems.

Qualifications

• 3+ years of experience supporting complex, high-volume litigation.
• Proficient in Word and Adobe with document management systems.
• Strong grammar, proofreading, and editing skills.

Responsibilities

• Prepare, format, and revise complex litigation documents (pleadings, motions, briefs, discovery).
• Apply advanced formatting in Word (TOC/TOA, numbering, redlines, headers/footers).
• Draft shells and materials for attorney review; proofreading for consistency.
• Maintain electronic and paper files per firm policies and retention rules.
• Assist with time entry and case billing; support litigation workflow.
• Collaborate with paralegals and attorneys to meet deadlines and standards.

Skills

Legal secretarial experience

Advanced Word formatting

Proofreading/editing

Time entry / billing support

Tools

Microsoft Word

Adobe

NetDocuments

Tabs3

Everlaw

Westlaw

Job description

HRB is seeking a Legal Assistant to provide high-level administrative and document support to attorneys and staff, with a focus on complex class action litigation. You will prepare, format, revise, and proofread litigation documents and filings, while maintaining confidentiality and adhering to firm standards.

The role requires advanced Word formatting, strong proofreading skills, and experience with document management systems.