Litigation Docketing Specialist (Hybrid Flexibility)

Latitudeinc; New York (NY); Hybrid; USD 65,000 - 90,000; Full time

Job summary

Latitudeinc is seeking a Litigation Docketing Specialist to manage and maintain critical case deadlines and filings for litigation matters. You will ensure compliance with court rules across jurisdictions by calendaring deadlines, monitoring activity, and supporting attorneys and staff.

This position is onsite 1-2 days per week. You will review filings, update docketing systems, and generate reports on upcoming deadlines.

Qualifications

• Review legal documents to identify deadlines and calculate dates.
• Maintain docketing and calendaring systems with key litigation dates.
• Ensure deadlines comply with federal, state, and local rules.
• Produce reports on upcoming deadlines and case activity.

Responsibilities

• Review legal documents, court filings, and correspondence to identify and calculate deadlines.
• Maintain docketing and calendaring systems with hearings, filings, and discovery deadlines.
• Track deadlines per federal, state, and local court rules.
• Monitor court dockets and notify teams of updates or new filings.
• Coordinate with attorneys and staff to confirm scheduling requirements.
• Perform quality checks to ensure accuracy of docket entries.
• Assist with e-filing and ensure court-specific compliance.
• Maintain audit trails and documentation for docketing entries.
• Support process improvements and system enhancements for docketing.

Skills

Docketing & calendaring

Legal deadlines

Attention to detail

Communication

Job description

Position Summary:

The Litigation Docketing Specialist is responsible for managing and maintaining critical case deadlines and filings for litigation matters. This role ensures compliance with court rules and procedural requirements across multiple jurisdictions by accurately calendaring deadlines, monitoring case activity, and supporting attorneys and legal staff. This position is onsite 1-2 days per week.

• Review legal documents, court filings, and correspondence to identify and calculate deadlines.
• Maintain and update docketing and calendaring systems with key litigation dates (e.g., hearings, filings, discovery deadlines).
• Track and verify deadlines in accordance with federal, state, and local court rules.
• Monitor court dockets and notify legal teams of updates, changes, or new filings.
• Coordinate with attorneys, paralegals, and court personnel to confirm scheduling and procedural requirements.
• Perform quality control checks to ensure accuracy and completeness of docket entries.
• Generate and distribute reports of upcoming deadlines and case activity.
• Assist with electronic filings (e-filing) and ensure compliance with court-specific requirements.
• Maintain documentation and audit trails related to docketing entries.
• Support process improvements and system enhancements related to docketing functions.