Litigation Docket Clerk

Robbins LLP; San Diego (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

Robbins LLP in San Diego, CA is seeking a Litigation Docket Clerk to support the Litigation Support team. You will monitor court docketing notices, process filings, and ensure records are entered accurately into firm systems.

Responsibilities include reviewing ECF notifications, maintaining the docketing inbox, integrating pleadings, and performing quality control. Proficiency with PACER, MS Office, and document management systems is required.

Qualifications

• 1-2 years of law firm or litigation support experience preferred.
• Experience with PACER, court docketing databases preferred.
• Bachelor’s degree, paralegal certificate, or equivalent combination preferred.

Responsibilities

• Review, process, and distribute ECF notifications, court notices, and related legal documents accurately and timely.
• Maintain the docketing inbox, case records, and document management systems to support reliable case tracking and workflow continuity.
• Integrate pleadings, filings, and new case materials into appropriate systems consistent with firm procedures.
• Conduct quality control on docket entries, filings, and case records to promote accuracy, completeness, and procedural compliance.
• Research and retrieve court filings, dockets, and case information using PACER, Bloomberg, and other authorized databases.
• Prepare litigation support materials, including case binders, filing resources, and attorney and staff requested case materials.
• Assist with other administrative projects or provide general back-up support as necessary.

Skills

Attention to detail

Organizational skills

Communication

Confidentiality

PACER

Education

Bachelor's degree or paralegal certificate

Tools

Document management systems

PACER

Microsoft Office

Job description

Position Summary

The Litigation Docket Clerk is a key member of the Litigation Support team, responsible for monitoring court and internal docketing notices and ensuring document records are accurately entered into the firm’s document management systems. This role supports attorneys and staff by processing litigation filings and related materials in accordance with firm procedures.

Essential Duties and Responsibilities

• Review, process, and distribute ECF notifications, court notices, and related legal documents accurately and timely.
• Maintain the docketing inbox, case records, and document management systems to support reliable case tracking and workflow continuity.
• Integrate pleadings, filings, and new case materials into appropriate systems consistent with firm procedures.
• Conduct quality control on docket entries, filings, and case records to promote accuracy, completeness, and procedural compliance.
• Research and retrieve court filings, dockets, and case information using PACER, Bloomberg, and other authorized databases.
• Prepare litigation support materials, including case binders, filing resources, and attorney and staff requested case materials.
• Assist with other administrative projects or provide general back-up support as necessary.

Required Qualifications and Competencies

• Exceptional accuracy, attention to detail, follow-through, and quality‑control discipline.
• Strong organizational skills with the ability to manage deadlines, priorities, and shifting requests.
• Clear, professional communication skills and ability to provide practical guidance to attorneys and staff.
• Maintains confidentiality and exercises sound judgment.
• Proficiency with Microsoft Office, Outlook, document management systems, PACER, and litigation support technologies.
• Sound judgment, discretion, and reliability when handling confidential or sensitive case information.
• Collaborative, adaptable, and able to work independently while escalating issues appropriately.

Education & Experience

• 1–2 years of law firm, litigation support, docketing, or equivalent relevant legal experience preferred.
• Experience with PACER, court docketing databases, and California litigation procedures preferred.
• Bachelor’s degree, paralegal certificate, or equivalent combination of education and relevant experience preferred.