Litigation Docketing Specialist

Saul Ewing LLP; Los Angeles (CA); Hybrid; USD 85,000 - 105,000; Full time

Job summary

Saul Ewing LLP is seeking a Litigation Docketing Specialist to manage the firm’s docket in multiple offices, ensuring timely, accurate processing with rules-based software. The candidate must have California docketing experience and at least five years of litigation docketing, with excellent attention to detail and professional communication in a hybrid environment.

You will collaborate with attorneys, paralegals and staff, provide support on policies and deadlines, and maintain confidentiality

Qualifications

• Bachelor’s degree or paralegal certificate preferred; extensive docketing experience considered.
• Minimum of five years of litigation docketing experience.
• California docketing experience required.

Responsibilities

• Collaborate in the docketing process by monitoring docketing inboxes and coordinating with case team members.
• Review docketing requests and accurately calculate critical dates and deadlines.
• Research dates to supplement automated calculations.
• Update docket entries and review work product for quality control.
• Generate and distribute various Docket Reports including customized reports.
• Maintain current knowledge of Federal, State and local rules and civil procedure, including California jurisdictions.
• Provide information and support to attorneys and staff regarding docketing policies and process.
• Collaborate with attorneys, paralegals, and practice assistants to analyze scheduling and deadlines.
• Work independently as well as with centralized docketing team members.
• Maintain confidentiality and discretion.

Skills

Strong time management

Attention to detail

Excellent communication

Hybrid work environment

California docketing experience

Education

Bachelor’s degree or paralegal certificate

Five years of litigation docketing experience

Tools

Milana

CompuLaw

CourtAlert

Job description

The Litigation Docketing Specialist will perform all phases of updating and maintaining the Firm’s litigation docket and will ensure that docketed events are timely and accurately processed, using rules-based docketing software, and complying with risk management guidelines. This position will report directly to the Senior Docketing Manager. The Litigation Docketing Specialist will be responsible for the offices to which they are assigned and will provide backup coverage as needed firm wide.

Candidates must be able to work in any of Saul Ewing's 18 offices and MUST have California docketing experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Collaborate in the docketing process by monitoring assigned docketing inboxes for receipt of docketing requests and coordinating with case team members as needed;
• Review and analyze docketing requests and associated documents and accurately calculate critical dates and related deadlines;
• Research dates when needed to supplement automated calculations;
• Update existing docket entries and review work product to ensure quality control;
• Generate and distribute various Docket Reports including customized reports;
• Maintain current knowledge of Federal, State and local rules and civil procedure, including California jurisdictions;
• Provide continuing information and support to attorneys and support staff regarding docketing policies and docketing process;
• Collaborate with attorneys, paralegals, and practice assistants to analyze scheduling and deadlines, navigate ambiguous situations, and ask and answer questions;
• Work independently as well as with centralized docketing team members;
• Effectively engage in virtual meetings and training sessions; and
• Maintain confidentiality and discretion.

KNOWLEDGE OR SKILLS REQUIRED:

• Exceptional command of the English language, and highly developed interpersonal skills, with ability to interact professionally with all levels of firm personnel, in a hybrid environment;
• Ability to work in a demanding fast-paced environment and strong time management skills;
• Experience using rules-based docketing software such as Milana, CompuLaw or CourtAlert;
• Working knowledge of Microsoft products;
• Positive service-oriented disposition and capacity to cultivate strong relationships;
• Strong attention to detail;
• Self-starter with high-level initiative;
• Excellent reading comprehension, analytical skills and critical thinking;
• Sound judgment, ability to shift priorities, excellent planning and troubleshooting skills;
• Participate in professional organizations with a focus on docketing industry trends, innovation, educational sessions and peer networking.

EDUCATIONAL AND EXPERIENCE REQUIREMENTS

• Bachelor’s degree and/or paralegal certificate preferred (extensive docketing experience will be considered in place of educational preferences);
• Minimum of five years of litigation docketing experience;
• Law firm or in-house legal department experience.

ADDITIONAL INFORMATION:

• Individual in this position will provide additional assistance and support as directed by their Manager.
• This job description is subject to change at any time.

PHYSICAL DEMANDS:

Work is performed in a professional hybrid office environment and requires the following during the work day:

• Must be able to remain in a stationary position for long periods of time (working at a computer).
• Repetitive movement (i.e. heavy computer/keyboard use).

SALARY:

Hourly

COMPENSATION:

The pay for this position will be determined based on relevant skills, experience, education, external market data, internal equity, and other job-related factors. The anticipated pay range for this role is between $85,000 - $105,000 annually.

Saul Ewing follows a hybrid work schedule. Candidates must reside within a reasonable commuting distance of one of our office locations.