Litigation Docketing Specialist

Nelson Mullins Riley & Scarborough LLP; San Diego (CA); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Healthcare benefits

Paid time off

Job summary

Nelson Mullins Riley & Scarborough LLP in California seeks a Litigation Docketing Specialist to join the Docketing Department, reporting to the Docketing Manager and Coordinator. The role focuses on thorough calendaring for federal, state, and agency matters, ensuring deadlines are accurately entered into CompuLaw Vision.

The ideal candidate has a paralegal certificate or equivalent experience, at least 2 years docketing in a law firm, strong attention to detail, and solid MS Office skills.

Qualifications

• Degree or paralegal certification required.
• Minimum 2 years docketing experience in a law firm.
• Experience computing deadlines in federal/state courts; familiarity with rule-based calendaring tools.

Responsibilities

• Enter case information, activity, and deadlines into CompuLaw Vision.
• Respond to deadline requests from attorneys and staff.
• Conduct jurisdictional research and summarize findings for case teams.
• Ensure calendaring accuracy and timely completion.
• Create and circulate reports for review and confirmation of deadlines.

Skills

Attention to detail

Analytical skills

Organizational skills

Communication skills

Teamwork

Professionalism

Ability to work under pressure

Education

Paralegal certificate

Bachelor's degree or equivalent

Tools

CompuLaw Vision

Milana

MS Office

Job description

Overview

The Litigation Docketing Specialist will be a member of the Litigation Docketing Department and works under the supervision of the Litigation Docketing Manager and Litigation Docketing Coordinator. The Specialist will work closely with attorneys and legal staff to provide thorough and accurate litigation calendaring services for all federal, state, and agency matters. Responsibilities include reviewing court documents, legal correspondence, and case team requests and entering deadlines into the firm’s rules-based calendaring software, CompuLaw Vision. The Specialist will follow all firm docketing procedures, best practices, and workflows. The Specialist will assist in the department’s mission of delivering best in class service to clients and mitigating risk to the firm.

A Day in the Life

As a Litigation Docketing Specialist, you will be responsible for independently entering case information, activity, and deadlines into CompuLaw Vision, ensuring compliance with all department procedures, best practices, and workflows. Respond to requests from attorneys and legal staff regarding deadlines and court rules. Conduct jurisdictional research and provide comprehensive summaries to case teams, with oversight from the senior docketing staff and manager as needed. Ensure assigned calendaring is accurate and completed in a timely manner. Maintain policies and protocols to ensure the accurate entry of deadlines and docket entries into CompuLaw Vision. Create and circulate reports to case teams for review and confirmation of deadlines. Quality review work product according to internal department procedures and escalates questions to senior docketing staff and litigation docketing manager in a timely manner. Provide suggestions to the litigation docketing manager to assist with improving department procedures and workflow. Stay well informed of developments, procedures, and rules in the forums where the firm practices as well as general state and federal practices. Work on projects as needed.

We Know You

The Ideal candidate will have a degree from an accredited college or university, a paralegal certificate, or equivalent experience/education is required. Candidates must have a minimum of 2 years of docketing experience in a law firm setting. They should possess strong attention to detail, analytical and organizational skills, and a strong work ethic with the ability to take direction without constant supervision. Prior experience computing deadlines in both federal and state courts is required, with experience in CompuLaw Vision preferred. Familiarity with rules-based calendaring software such as Milana is helpful. Candidates should have knowledge of the litigation lifecycle, legal procedures, terminology, and court rules in both federal and state courts. They must be able to define problems, collect data, establish facts, draw valid conclusions, and effectively summarize findings. Excellent communication and people skills are essential, along with the ability to exercise a high degree of professionalism and diplomacy. Candidates must work well under pressure to meet strict deadlines and be highly adaptable to a fluid and ever-changing work environment. Being service-oriented and able to work collaboratively in a team setting is crucial. Strong proficiency in MS Office is preferred, and the ability to work overtime when required is necessary.

At Nelson Mullins, we are dedicated to transparent and fair compensation practices. Pay for this position is determined by factors such as experience, skills, and location. In addition to base pay, employees may be eligible for performance bonuses and benefits such as healthcare, retirement plans, and paid time off.

• In California the salary/wage range is$85,000 - $105,000 annually.

Who We Are

With more than 1,000 attorneys, policy advisers, e-discovery professionals, and other business professionals across offices in California, Colorado, the District of Columbia, Florida, Georgia, Illinois, Maryland, Massachusetts, New York, Pennsylvania, Tennessee, Texas, West Virginia, and throughout North Carolina and South Carolina, Nelson Mullins has strong roots in the business community and an appreciation for new directions in the business world.