Litigation Docket Specialist

Troutman Pepper Hamilton Sanders; San Diego (CA); On-site; USD 90,000 - 110,000; Full time

Job summary

Troutman Pepper Hamilton Sanders LLP in San Diego seeks a Litigation Docketing Specialist to manage calendar deadlines from court documents and related materials. You will ensure accuracy in docket entries and generate reports to support attorneys across offices.

The role requires a bachelor’s degree or paralegal certificate and at least three years of docketing experience, with familiarity in Milana, Compulaw, or e-Dockets preferred. Hybrid/remote options may apply.

Qualifications

• Bachelor’s degree or equivalent; paralegal certificate acceptable.
• Minimum of three years of docketing experience.
• Experience computing deadlines for state, federal and appellate courts in multiple jurisdictions.
• Experience with rules-based calendar software like Milana, Compulaw or e-Dockets preferred.

Responsibilities

• Review docketing requests and accurately calculate deadlines.
• Learn and monitor court rules across jurisdictions.
• Research dates to supplement automated calculations.
• Update docket entries and ensure quality control.
• Generate and distribute docket reports on request.
• Proofread calendar entries for accuracy.
• Collaborate with the docketing team and attorneys to resolve issues.

Skills

Docketing expertise

Litigation rules knowledge

Research & summarization

Problem solving

Independent work

Communication skills

Remote/hybrid work

Education

Bachelor’s degree or equivalent

Paralegal certificate

Tools

Milana

Compulaw

e-Dockets

Job description

We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.

The Litigation Docketing Specialist performs litigation docketing via docketing software to generate calendars from court documents, correspondence, rules and statutes, and research dates when necessary to supplement automated information. The Litigation Docketing Specialist shares the responsibility for the integrity and functionality of the firm’s systems through accurate entry of vital client and case information into the firm’s docketing system.

Essential Duties and Responsibilities:

• Review and analyze docketing requests and associated documents and accurately calculate critical dates and related deadlines.
• Learn and demonstrate knowledge of court rules and procedures in several jurisdictions; ensure continual monitoring of updates of court rules and procedures..
• Research dates when needed to supplement automated calculations.
• Update existing docket entries and review work product to ensure quality control.
• Generate and distribute general various Docket and customized reports upon request.
• Proofread and review calendar entries to ensure accuracy.
• Work with Litigation Docket Manager to communicate docketing policies and procedures to support staff and lawyers in assigned offices and work with such individuals as necessary to address any associated problems or concerns.
• Collaborate in the docketing process by monitoring assigned docketing inboxes for receipt of docketing requests and coordinating with case team members as needed.
• Provide continuing information and support to attorneys and support staff regarding docketing policies and docketing process.
• Maintain current knowledge of Federal, State and local rules and civil procedure.

Knowledge, Skills, and Abilities:

• Service oriented individual with an understanding of the environment and enthusiasm for the challenges of providing complex services in a law firm setting.
• Wide-ranging familiarity of litigation processes, court rules, and procedures.
• Ability to research, analyze and summarize issues in writing. Must possess skills to support analysis and summary of findings.
• Ability to define problems, collect data, establish facts, draw valid conclusions, and make sound judgments.
• Ability to work independently in a high volume, fast-paced environment, and sort priorities with minimum level of supervision while still meeting deadlines and business objectives.
• Keen sense of urgency to requests from attorneys, clients, or other team members.
• Ability to self-manage and work independently in a remote, hybrid, or in-office setting.
• Effective oral and written communication skills.

Education and/or Experience:

• Bachelor’s degree, paralegal certificate or experience/education equivalent required.
• Minimum of three (3) years of experience in docketing.
• Experience computing deadlines for state, federal and appellate courts and in various agencies across jurisdictions.
• Experience with rules-based calendar software like Milana, Compulaw, or e-Dockets preferred.

The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.

*This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.

*This position description does not constitute a written or implied contract of employment.

*Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

By applying for this position, you agree and understand that Troutman Pepper Locke will process your Personal Information pursuant to the terms of our Worker and Applicant Global Privacy Notice. If you have questions about our data handling practices, or you are a resident of California, the United Kingdom, or the European Union and wish to exercise your privacy rights, please contact us at [e-mail].

Equal Employment Opportunity

Troutman Pepper Locke adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.

Compensation is dependent on several factors, such as position, location, market, education, training, and/or experience.

Hiring Salary Range:

$90,000.00 - $110,000.00