Litigation Docketing Specialist

Winston Staffing; California (MO); On-site; USD 65,000 - 90,000; Full time

Job summary

Winston Staffing seeks a Litigation Docketing Specialist for California to monitor and update cases in the docketing database and docket pleadings based on filing requirements. The role relies on experience to plan goals and perform essential duties, with a must-have emphasis on California courts experience.

Key duties include maintaining a docket diary, reviewing pleadings and notices to calculate deadlines, preparing the docketing calendar, and coordinating with courts, agencies, and staff to

Qualifications

• Requires an Associate's degree or equivalent combination of education and experience.
• Minimum of three (3) years of related docketing experience.
• Advanced knowledge of California Superior Court rules and general docket practices.
• Proficiency with Microsoft Office and automated docket systems (Compulaw and Milana).

Responsibilities

• Maintain docket diary for attorneys' cases and alert deadlines.
• Create and maintain pleadings filing policies and procedures.
• Analyze pleadings, court orders, and notices to identify deadlines.
• Prepare and distribute the Litigation Docketing calendar.
• Advise attorneys and staff on court rules, docketing procedures, and workflows; liaise with courts.
• Help develop docketing policies to ensure consistency and compliance.

Skills

Docket procedures

Court rules knowledge

Pleading processes

Education

Associate's degree or equivalent

Tools

Microsoft Office Suite

Compulaw

Milana

Job description

The Litigation Docketing Specialist/ California monitors and updates cases in the Litigation Docketing database. This position identifies and dockets pleadings based on their filing requirements. The Litigation Docketing Specialist relies on experience and judgment to plan goals and perform essential duties. MUST have California courts experience

Essential Functions and Responsibilities:

• Maintain docket diary for attorneys' cases using computerized system which alerts attorneys to deadlines and history of case activity
• Create, administer, and maintain the policies and procedures related to pleadings and their filing requirements
• Review, analyze, and interpret pleadings, court orders, notices, and other legal documents to identify and calculate critical deadlines in accordance with applicable court rules, statutes, and local procedures
• Prepare and distribute department Litigation Docketing calendar
• Serve as a resource to attorneys, legal assistants, and administrative staff regarding court rules, filing requirements, docketing procedures, and litigation workflows Coordinate communication with courts and agencies
• Assist with the development, implementation, and maintenance of docketing policies, procedures, and best practices to promote consistency, accuracy, and compliance across the firm
• Coordinate and communicate with courts, governmental agencies, and outside vendors regarding filing requirements, case status, and procedural matters.

Job Specifications:

• Associate's degree or equivalent combination of education and experience
• At least three (3) years of related work experience
• Advanced knowledge of docket procedures and practices
• Advanced knowledge of courts and agencies and their applicable rules
• Advanced knowledge of pleading processes and filing procedures, especially for California Superior Court
• Knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, Word)
• Strong knowledge of automated docket systems (Compulaw and/or Milana)