Litigation Assistant – Legal Drafting & Admin Support

Genova Burns; Newark (NJ); On-site; USD 60,000 - 80,000; Full time

Job summary

Genova Burns LLC seeks an experienced Litigation Assistant in Newark, NJ to support attorneys with drafting, filing, and document management. The role requires strong proficiency in MS Word, Outlook, Excel, PowerPoint, and iManage, with a focus on accuracy and client file maintenance.

The ideal candidate has at least five years as a legal secretary, exceptional communication, and a collaborative team approach to adapt to workload fluctuations and high-stress situations.

Qualifications

• Minimum of high school diploma required (college degree preferred, but not required).
• Minimum of five years of experience as a legal secretary.

Responsibilities

• Draft and format briefs, pleadings, correspondence and other legal documents.
• Prepare Table of Authorities and Table of Contents.
• Assist with document productions.
• Filing/e‑filing of legal documents with state and federal courts.
• Regular proofreading of all documents for accuracy.
• Update and maintain client files.
• Electronic filing of all client‑related documents.
• Maintain attorney calendars through Outlook (scheduling, due dates).
• Accurately entering, reviewing and revising attorney time.
• Provide full administrative support to assigned attorneys.

Skills

MS Word

Outlook

Excel

PowerPoint

Communication skills

Team player

Time management

Education

High school diploma (college degree preferred)

Tools

iManage

Job description

Genova Burns LLC seeks an experienced Litigation Assistant in Newark, NJ to support attorneys with drafting, filing, and document management. The role requires strong proficiency in MS Word, Outlook, Excel, PowerPoint, and iManage, with a focus on accuracy and client file maintenance.

The ideal candidate has at least five years as a legal secretary, exceptional communication, and a collaborative team approach to adapt to workload fluctuations and high-stress situations.