Legal Assistant

Genova Burns LLC; Newark (NJ); On-site; USD 45,000 - 65,000; Full time

Job summary

Genova Burns LLC in Newark, NJ seeks an experienced Litigation Assistant to support assigned attorneys with drafting and formatting briefs, pleadings and other legal documents, and to manage filings, calendars and time entries. The role requires strong MS Word/Outlook skills, experience with document management systems, and a professional demeanor under pressure.

Responsibilities include preparing Table of Authorities, assisting with document productions, and providing full administrative

Qualifications

• Minimum of high school diploma required; college degree preferred.
• Minimum of five years of experience as a legal secretary.

Responsibilities

• Drafting and formatting briefs, pleadings, correspondence and other legal documents.
• Preparation of Table of Authorities and Table of Contents
• Preparation of and assistance with document productions
• Filing/e-filing of legal documents with state and federal courts
• Regularly and accurately proofreads all documents to ensure accuracy and completeness
• Updating and maintaining client files
• Electronic filing of all client-related documents
• Maintaining attorney calendars through Outlook
• Accurately enters, reviews and revises attorney time
• Providing full administrative support to assigned attorneys

Skills

Communication skills

Team player

Attention to detail

Professional demeanor

Education

High School Diploma

College degree preferred

Tools

iManage

Microsoft Word

Outlook

PowerPoint

Excel

Job description

Job Description

Job Description

Genova Burns LLC, a mid-sized law firm, is seeking an experienced Litigation Assistant for its Newark, NJ office. For more information about the firm, please visit us at our website, www.genovaburns.com.

Primary Responsibilities

• Drafting and formatting briefs, pleadings, correspondence and other legal documents
• Preparation of Table of Authorities and Table of Contents
• Preparation of and assistance with document productions
• Filing/e-filing of legal documents with state and federal courts
• Regularly and accurately proofreads all documents to ensure accuracy and completeness
• Updating and maintaining client files
• Electronic filing of all client-related documents
• Maintaining attorney calendars through Outlook (i.e. scheduling appointments, calendaring due dates, etc.)
• Accurately enters, reviews and revises attorney time
• Providing full administrative support to assigned attorneys

Personal Attributes

• Possesses a strong understanding and abides by the policies and procedures of the firm
• Maintains an exceptional customer service attitude and demeanor at all times
• Flexible and willing to pitch in wherever needed
• Demonstrates a positive attitude
• Adapts well to fluctuations in workload and changes in responsibilitiesMaintains a professional demeanor in high-stress situations
• Presents written and verbal communications that are concise and accurate
• Contributes to an atmosphere of teamwork and congeniality

Skills and Abilities

• Knowledge of document management systems, preferably iManage
• Advanced knowledge of Microsoft Word, Outlook PowerPoint, Excel and Acrobat Adobe
• Team player
• Communication: Possess excellent verbal and written communication skills

Minimum Qualifications

• Minimum of high school diploma required (college degree is preferred, but not required)
• Minimum of five years of experience as a legal secretary required