Legal Assistant - Litigation

Genova Burns; Newark (NJ); On-site; USD 60,000 - 80,000; Full time

Job summary

Genova Burns LLC seeks an experienced Litigation Assistant in Newark, NJ to support attorneys with drafting, filing, and document management. The role requires strong proficiency in MS Word, Outlook, Excel, PowerPoint, and iManage, with a focus on accuracy and client file maintenance.

The ideal candidate has at least five years as a legal secretary, exceptional communication, and a collaborative team approach to adapt to workload fluctuations and high-stress situations.

Qualifications

• Minimum of high school diploma required (college degree preferred, but not required).
• Minimum of five years of experience as a legal secretary.

Responsibilities

• Draft and format briefs, pleadings, correspondence and other legal documents.
• Prepare Table of Authorities and Table of Contents.
• Assist with document productions.
• Filing/e‑filing of legal documents with state and federal courts.
• Regular proofreading of all documents for accuracy.
• Update and maintain client files.
• Electronic filing of all client‑related documents.
• Maintain attorney calendars through Outlook (scheduling, due dates).
• Accurately entering, reviewing and revising attorney time.
• Provide full administrative support to assigned attorneys.

Skills

MS Word

Outlook

Excel

PowerPoint

Communication skills

Team player

Time management

Education

High school diploma (college degree preferred)

Tools

iManage

Job description

Genova Burns LLC, a mid‑sized law firm, is seeking an experienced Litigation Assistant for its Newark, NJ office. For more information about the firm, please visit us at our website, www.genovaburns.com.

Primary Responsibilities

• Drafting and formatting briefs, pleadings, correspondence and other legal documents
• Preparation of Table of Authorities and Table of Contents
• Preparation of and assistance with document productions
• Filing/e‑filing of legal documents with state and federal courts
• Regularly and accurately proofreads all documents to ensure accuracy and completeness
• Updating and maintaining client files
• Electronic filing of all client‑related documents
• Maintaining attorney calendars through Outlook (i.e. scheduling appointments, calendaring due dates, etc.)
• Accurately enters, reviews and revises attorney time
• Providing full administrative support to assigned attorneys

Personal Attributes

• Possesses a strong understanding and abides by the policies and procedures of the firm
• Maintains an exceptional customer service attitude and demeanor at all times
• Flexible and willing to pitch in wherever needed
• Demonstrates a positive attitude
• Adapts well to fluctuations in workload and changes in responsibilities
• Maintains a professional demeanor in high‑stress situations
• Presents written and verbal communications that are concise and accurate
• Contributes to an atmosphere of teamwork and congeniality

Skills and Abilities

• Knowledge of document management systems, preferably iManage
• Advanced knowledge of Microsoft Word, Outlook PowerPoint, Excel and Acrobat Adobe
• Team player
• Communication: Possess excellent verbal and written communication skills

Minimum Qualifications

• Minimum of high school diploma required (college degree is preferred, but not required)
• Minimum of five years of experience as a legal secretary required