Litigation Assistant - Finance & Restructuring

Buchanan; Boston (MA); On-site; USD 70,000 - 90,000; Full time

Job summary

Buchanan is seeking an experienced Legal Assistant to provide comprehensive administrative support to several attorneys within its Finance and Restructuring practice. This role requires strong technical, organizational and client-service skills, with responsibility for complex document production, calendar management, travel coordination, billing support and client communications.

You will draft and redline documents, convert PDFs to Word, prepare Excel spreadsheets and PowerPoint presentations,

Qualifications

• At least five years of legal assistant experience, preferably supporting corporate attorneys within Finance and Restructuring practices.
• Advanced proficiency with word processing, spreadsheets, presentation, internet, time-entry and billing software.
• Professional experience with PACER, 3E, Microsoft Outlook, Word, Excel and PowerPoint.
• Strong written and verbal communication skills, including excellent command of grammar, spelling, punctuation and legal terminology.
• Demonstrated ability to deliver responsive client service while maintaining high productivity and accuracy.
• Ability to manage complex assignments for multiple individuals with different work styles.
• Flexible team player willing to support colleagues and assume additional responsibilities as needed.
• Ability to lift boxes and move files when required.

Responsibilities

• Draft, edit, format, proofread and redline legal documents, correspondence and memoranda.
• Convert documents from PDF to Word and prepare complex Excel spreadsheets and PowerPoint presentations.
• Scan documents, maintain electronic and physical files, assemble closing binders and coordinate document production.
• Apply knowledge of legal terminology, procedures and document formats, including contracts and agreements.
• Assist attorneys with time entry and coordinate billing matters with the assigned billing coordinator.
• Manage calendars, contact lists, appointments, meetings, conferences and travel arrangements.
• Monitor schedules and proactively communicate changes, deadlines and reminders.
• Field internal and external calls, respond to routine inquiries, route calls appropriately and record thorough messages.
• Communicate professionally with attorneys, clients and other internal and external contacts.
• Handle sensitive and confidential information with discretion and sound judgment.
• Anticipate attorney and client needs while managing multiple priorities and differing work styles.
• Take ownership of projects and recommend efficient approaches for completing assignments.
• Provide additional administrative support and assist with other responsibilities as needed.
• Proactive, collaborative and service-oriented approach.
• Strong organizational skills and ability to prioritize competing assignments.
• Excellent judgment, accountability and attention to detail.
• Ability to adapt quickly to changing priorities and deadlines.
• Commitment to remaining current on relevant tools, practices and developments.
• Resourceful and solutions-oriented mindset.

Skills

Attention to detail

Time management

Communication skills

Organizational skills

Legal terminology

Discretion

Tools

PACER

3E

Microsoft Outlook

Word

Excel

PowerPoint

Job description

Our client is seeking an experienced Legal Assistant to provide comprehensive administrative support to several attorneys within its Finance and Restructuring practice. This position requires strong technical, organizational and client-service skills, with responsibility for complex document production, calendar management, travel coordination, billing support and client communications.

Key Responsibilities

• Draft, edit, format, proofread and redline legal documents, correspondence and memoranda.
• Convert documents from PDF to Word and prepare complex Excel spreadsheets and PowerPoint presentations.
• Scan documents, maintain electronic and physical files, assemble closing binders and coordinate document production.
• Apply knowledge of legal terminology, procedures and document formats, including contracts and agreements.
• Assist attorneys with time entry and coordinate billing matters with the assigned billing coordinator.
• Manage calendars, contact lists, appointments, meetings, conferences and travel arrangements.
• Monitor schedules and proactively communicate changes, deadlines and reminders.
• Field internal and external calls, respond to routine inquiries, route calls appropriately and record thorough messages.
• Communicate professionally with attorneys, clients and other internal and external contacts.
• Handle sensitive and confidential information with discretion and sound judgment.
• Anticipate attorney and client needs while managing multiple priorities and differing work styles.
• Take ownership of projects and recommend efficient approaches for completing assignments.
• Provide additional administrative support and assist with other responsibilities as needed.
• Proactive, collaborative and service-oriented approach.
• Strong organizational skills and ability to prioritize competing assignments.
• Excellent judgment, accountability and attention to detail.
• Ability to adapt quickly to changing priorities and deadlines.
• Commitment to remaining current on relevant tools, practices and developments.
• Resourceful and solutions-oriented mindset.

Qualifications

• At least five years of legal assistant experience, preferably supporting corporate attorneys within Finance and Restructuring practices.
• Advanced proficiency with word processing, spreadsheet, presentation, internet, time-entry and billing software.
• Professional experience with PACER, 3E, Microsoft Outlook, Word, Excel and PowerPoint.
• Strong written and verbal communication skills, including excellent command of grammar, spelling, punctuation and legal terminology.
• Demonstrated ability to deliver responsive client service while maintaining high productivity and accuracy.
• Ability to manage complex assignments for multiple individuals with different work styles.
• Flexible team player willing to support colleagues and assume additional responsibilities as needed.
• Ability to lift boxes and move files when required.