Litigation Assistant

AAA; Costa Mesa (CA); On-site; USD 39,853 - 53,078; Full time

Benefits offered by this job

Health coverage for medical, dental, vision

401(K) saving plans with company match

Tuition assistance

Floating holidays and PTO

Job summary

AAA is seeking a Litigation Assistant in Costa Mesa, California. This role involves providing vital administrative and secretarial support to attorneys, focusing on legal document preparation and maintaining organized records.

The ideal candidate should have 4-6 years of experience in a legal setting, proficiency in Microsoft Word and Outlook, and the ability to manage complex tasks efficiently. The position offers a starting pay range of $28.93 - $38.53 per hour and comprehensive benefits including health coverage and a 401(K) plan.

Qualifications

• 4-6 years of secretarial and/or legal experience required.
• Ability to express ideas clearly, effectively, and persuasively.
• Knowledge of court procedures helpful.

Responsibilities

• Prepare legal documents in compliance with court rules.
• Input all data into case management system.
• Manage attorney calendars and schedule appointments.

Skills

Legal terminology knowledge

Microsoft Word proficiency

Microsoft Outlook proficiency

Typing speed of 55–60 words per minute

Customer service orientation

Education

High School GED

Job description

Litigation Assistant

This position performs administrative or secretarial support for one or multiple attorneys using legal terminology and procedures. The work involves highly complex and varied secretarial duties and has primary responsibility for legal document preparation, review, and processing.

Responsibilities

• Prepare, in compliance with court rules, legal documents relating to legal matters including summons, complaints, motions, notices, court forms, pleadings, and legal opinions, and create and proofread legal documents, reports, and letters using legal software applications and following marginal notes and attorney instructions.
• Input into case management system all data contained in the legal file such as correspondence, notices, legal documents, billing, and expenditures, making necessary corrections, updating information, and responding to inquiries.
• Manage attorney calendars by scheduling and confirming appointments and court appearances, resolving calendar conflicts when necessary.
• File correspondence and legal documents in compliance with law office standards.
• Maintain and monitor a comprehensive diary system for litigated files to ensure compliance with statutory requirements.
• Process all mail in compliance with law firm standards.
• Maintain technical files and records, including comprehensive and detailed documentation, and prepare reports and payment drafts.

Qualifications

• High School GED required.
• 4-6 years secretarial and/or legal experience required, using accepted legal support and office organization practices.
• Minimum typing speed of 55–60 corrected words per minute preferred.
• Ability to express ideas clearly, effectively, and persuasively, both orally and in writing.
• Proficiency in Microsoft Word and Outlook and ability to use provided computer technology to enhance the quality of work and programs highly desired.
• Ability to compose, prepare, proofread, and type correspondence.
• Knowledge of legal terminology and court procedures helpful.
• Behavior competencies related to results orientation, customer service, continuous improvement, teamwork and collaboration, and value of diversity highly desirable.

Starting pay range: $28.93 - $38.53

Additionally, for full time positions, you will be eligible to participate in our incentive program based upon the achievement of organization, team and personal performance.

Benefits

• Health coverage for medical, dental, vision.
• 401(K) saving plans with company match and pension.
• Tuition assistance.
• Floating holidays and PTO for community volunteer programs.
• Paid parental leave.
• Wellness programs.
• Employee discounts (membership, insurance, travel, entertainment, services and more).

AAA is an Equal Opportunity Employer.

Our organization participates in E-Verify.

Automobile Club of Southern California will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state, and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance (FCIHO), the Unincorporated Los Angeles County (ULAC) regulation, and the California Fair Chance Act (CFCA).