Legal Administrative Assistant

Ultimate Staffing; Hartford (CT); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Competitive salary

Comprehensive benefits package

Professional development opportunities

Inclusive work environment

Job summary

Ultimate Staffing is seeking an experienced Legal Litigation Administrative Assistant to support attorneys and paralegals, manage calendars, schedule meetings, and coordinate travel.

The role emphasizes document preparation, file organization, and filing court documents to meet deadlines. Strong organizational and communication skills are essential in a fast-paced legal office.

Qualifications

• High School diploma or equivalent.
• 2+ years of legal administrative experience.
• Strong organizational skills and attention to detail.
• Proficient with Microsoft Word, Excel, Outlook; familiar with legal software.

Responsibilities

• Provide administrative support to attorneys and paralegals, including calendar management, meeting scheduling, and travel coordination.
• Prepare and proofread legal documents and correspondence for accuracy and compliance.
• Maintain organized physical and electronic files for easy access.
• Assist with preparation and filing of court documents to meet deadlines.
• Handle inbound calls and correspondence, routing to appropriate parties promptly.
• Manage office supplies and coordinate maintenance requests.

Skills

Organizational skills

Excellent communication

Multitasking

Education

High School diploma

Legal/administrative certification (plus)

Tools

Microsoft Office Suite

Legal software

Job description

Ultimate Staffing Services is actively seeking an experienced Legal Litigation Administrative Assistant to join their client's dynamic legal team. This role is pivotal in supporting the daily operations of the legal department and requires an individual who is detail-oriented and organized.

Responsibilities

• Providing administrative support to attorneys and paralegals, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Preparing and proofreading legal documents and correspondence to ensure accuracy and compliance with legal procedures.
• Maintaining and organizing physical and electronic files, ensuring that all documents are properly filed and easily accessible.
• Assisting with the preparation and filing of court documents, ensuring all deadlines are met.
• Handling incoming calls and correspondence, directing them to the appropriate parties in a timely and professional manner.
• Managing office supplies and coordinating maintenance requests for office equipment.

Requirements

• High School diploma or equivalent; additional legal or administrative certification is a plus.
• 2+ years of experience in a legal administrative role or similar position.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with legal software systems.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

Work Hours

Monday to Friday, 1st shift.

Benefits

• Competitive salary and comprehensive benefits package.
• Opportunities for professional development and career advancement.
• Supportive and inclusive work environment.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, Los Angeles County Fair Chance Ordinance, and San Francisco Fair Chance Ordinance.